Executive Assistant cum Secretary

Caliberly; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A dynamic organization in Dubai is seeking an experienced administrative professional to manage the CEO's calendar, handle communications, and prepare meeting materials. The role requires strong organizational and communication skills, along with the ability to manage time-sensitive tasks effectively. Candidates should showcase proven experience in administrative support, especially in a fast-paced environment.

Qualifications

• Proficient in calendar management and scheduling.
• Excellent communication skills, both written and verbal.
• Strong organizational skills with attention to detail.

Responsibilities

• Manage and organize the CEO's calendar effectively.
• Handle incoming and outgoing communications efficiently.
• Prepare meeting agendas and briefs for the CEO.

Job description

Requirements

• Calendar Management : Manage and organize the CEO's calendar, including scheduling meetings, appointments, and travel arrangements.
• Decrease in scheduling conflicts; feedback from CEO on timeliness.
• Handle incoming and outgoing communications on behalf of the CEO.
• Response time under 2 hours for all urgent communications; less than 24 hours for non-urgent.
• Prepare meeting agendas and briefs, ensuring the CEO is well-prepared for all engagements.
• Manage and submit expense reports.
• Accuracy of reports with minimal error rate and all expenses of CEO uploaded within 48 hrs.
• Required to accompany the management in business travels providing an administrative support.