Executive Pa à United States

Our well-known Hospital client is looking to hire a Personal Assistant / Executive Secretary in Dubai.

As a Personal Assistant to the CEO, you are responsible for providing comprehensive support in a one-on-one working relationship. The role entails organizational and executive support tasks, as well as managing professional and personal scheduling for the CEO. This position requires a high level of confidentiality, excellent organizational skills, and the ability to work well with all levels of the organization. Other responsibilities would include but are not limited to :

• Manage and maintain the CEO's calendar, including scheduling meetings, conferences, and travel
• Act as a first point of contact for the CEO screening calls, and correspondence
• Coordinate with internal and external stakeholders for meeting preparations and follow-ups
• Prepare essential documents and presentations for meetings.
• Assist with personal tasks for the CEO such as running errands or individual appointments, as needed.
• Manage administrative tasks, including filing, expense reports, and basic accounting.
• Make travel arrangements and itineraries for both domestic and international trips.
• Take minutes during meetings and provide summaries.
• Conduct research on various topics upon request
• Handle sensitive information with the utmost confidentiality.
• Oversee general office operations and manage office supplies inventory
• Coordinate with IT and other departments for infrastructure and equipment maintenance
• Implement and maintain organized filing systems for both electronic and physical records
• Handle basic bookkeeping tasks and manage expense reports
• Assist in budget preparation and expense management activities.
• Coordinate office team events, meetings, and employee engagement activities
• Assist with other ad hoc projects, research, and tasks as needed
• Handle sensitive and confidential information with utmost discretion.

Personal Assistant • Dubai, United Arab Emirates