Administrative Support

JD.COM; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading supply chain technology provider in Dubai is seeking a professional to manage asset and inventory lifecycle, ensure expense compliance, handle licensing requirements, and oversee project administration. The role involves organizing logistics for campus facilities and streamlining workflows to enhance operational efficiency. Candidates should possess strong organizational skills and a commitment to optimizing processes in a dynamic environment.

Responsibilities

• Oversee the full lifecycle management of fixed assets, consumables, and logistics equipment.
• Review and resolve expense claims, ensuring compliance and accuracy.
• Manage business licenses and permits, handling applications and renewals.
• Collect, modify, and verify project requirements and resource allocations.
• Organize logistics for campus facilities and enhance employee engagement.
• Streamline administrative workflows and coordinate internal/external resources.

Job description

Responsibilities

• Asset & Inventory Management: Oversee the full lifecycle management of fixed assets, consumables, and logistics equipment, from procurement to disposal. Conduct regular audits, optimize asset configurations, and ensure accurate accounting and efficient utilization to minimize waste.


• Expense Reconciliation & Compliance: Review and resolve expense claims, addressing anomalies and managing offboarding documentation. Perform monthly expense withholdings to ensure compliance and accuracy, controlling cost expenditures.


• Licensing & Compliance Management: Manage business licenses and permits, handling applications, renewals, cancellations, and annual filings. Coordinate with district authorities to meet licensing requirements, ensuring operational compliance.


• Project Administration: Collect, modify, and verify project requirements (including mobile phone cards), coordinate bottleless drinking water dispenser arrangements and temporary warehouse resource allocations, and process large-scale promotional welfare expense reimbursements to ensure smooth project progression.


• Campus Logistics & Employee Engagement: Oversee logistics for campus facilities (dorms, dining, workspaces). Organize employee activities, address feedback, and enhance satisfaction and team cohesion.


• Process Optimization & Resource Coordination: Streamline administrative workflows, coordinating internal/external resources to meet departmental needs. Provide expert solutions to standardize processes, enhance execution efficiency, and mitigate operational risks.

About JD.com

JD.com (NASDAQ: JD and HKEX: 9618), also known as JINGDONG, is a leading supply chain-based technology and service provider. The company’s cutting-edge retail infrastructure seeks to enable consumers to buy whatever they want, whenever and wherever they want it. The company has opened its technology and infrastructure to partners, brands and other sectors, as part of its "Retail as a Service" offering to help drive productivity and innovation across a range of industries. JD.com’s business has expanded across retail, technology, logistics, health, industrials, property development and international business. JD.com is ranked 44th on the Fortune Global 500 list and is China’s largest retailer by revenue, serving over 600 million annual active customers. The company has been listed on NASDAQ since 2014, and on the Hong Kong Stock Exchange since 2020. Committed to the principles of customer first, innovation, dedication, ownership, gratitude, and integrity, the company\'s mission is to make lives better through technology, striving to be the most trusted company in the world.

Our Global Business

We are dedicated to building a digitally intelligent, cross-border supply chain and global retail infrastructure. Leveraging our global supply chain capabilities, JD.com continues to expand in markets where our competitive strengths shine. Currently, JD.com\'s operations span China, the U.K., the Netherlands, France, Germany, Spain, Brazil, Hungary, Japan, South Korea, Australia, Thailand, Vietnam, Malaysia, Indonesia, Saudi Arabia, the UAE, the U.S., and many others, serving customers worldwide.

Key International Business Segments: Joybuy (online retail business in Europe), International Logistics, Cross-border Import Business, JD Industrials International, JD Property International

International Logistics

JINGDONG Logistics (HKEX: 2618), also known as JD Logistics, is a leading technology-driven supply chain solutions and logistics services provider. JINGDONG Logistics has established six integrated logistics networks: warehouse management, line-haul freight transportation, last-mile delivery network, bulky items logistics, cold chain logistics, and cross-border logistics networks. As of June 30, 2025, JINGDONG Logistics manages over 3,600 warehouses (third-party-operated cloud warehouses included), with a total area exceeding 34 million square meters. JINGDONG Logistics has strategically built a Global Smart Supply Chain Network, featuring highly automated warehousing systems and reliable international transportation solutions. The company currently operates over 130 bonded, direct mail and overseas warehouses, with a total GFA exceeding 1.3 million square meters, spanning 23 countries and regions worldwide. “JoyLogistics” and “JoyExpress” are JINGDONG Logistics’ international business brands.