Receptionist

1st-jobs.com; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A recruitment agency in Dubai is seeking an organized and well-driven receptionist/secretary to manage the front desk and perform various administrative tasks. Responsibilities include answering phone calls, directing visitors, maintaining filing systems, and supporting the Management Team. Ideal candidates should possess excellent English communication skills, knowledge of Microsoft Office, and a professional attitude. Previous experience in a receptionist role or hospitality background is an advantage.

Qualifications

• Good English verbal and written communication skills.
• Knowledge of Excel, Word, and PowerPoint.
• Professional attitude and appearance.
• Good organizational skills and attention to detail.
• Previous experience as receptionist and/or background in hospitality is an advantage.

Responsibilities

• Manage the Front Desk/Reception and a variety of administrative tasks.
• Answer and direct phone calls, take messages and schedule appointments.
• Welcome and direct visitors, guests, and clients.
• Maintain filing systems and retrieve information as requested.
• Coordinate and schedule travels, meetings, and appointments for executives.

Skills

English communication skills

Knowledge of Excel

Knowledge of Word

Knowledge of PowerPoint

Organizational skills

Job description

We are looking to hire an organized and well-driven receptionist/secretary for our client in Dubai.

The Purpose of this job is to primarily manage the Front Desk/Reception from our office on a daily basis and to perform a variety of administrative tasks.

The scope of the job involves mostly supporting our Management Team.

Main Responsibilities

• Answer and direct phone calls to the team; take messages and schedule appointments; apply to the screen when necessary.
• Welcome and direct visitors, guests, and clients.
• Promote a positive image of the company.
• Receive mail, documents, packages, and courier deliveries and distribute them.
• Maintain filing systems as assigned.
• Retrieve information as requested from records, minutes, and emails; prepare written summaries of data when needed.
• Respond to and resolve administrative inquiries and questions.
• Coordinate and schedule travels, meetings, and appointments for executives.
• Prepare agendas and schedules for meetings.
• Record and distribute minutes or other records for meetings.
• Oversee and maintain waiting for the area, ensure permanent cleanliness of company office.
• Perform other related duties as assigned.

Main Requirements

• Good English verbal and written communication skills.
• Knowledge of Excel, Word, and PowerPoint.
• Professional Attitude and Appearance.
• Good organizational skills and attention to detail.
• Previous experience as Receptionist and/or Background in Hospitality is an advantage.
• Integrity, rigor, and respect of governance principles.
• Reliably commute or plan to relocate before starting the job.