Executive Assistant jobs in United Arab Emirates

Knowledge:

• Proficient in English and Arabic;
• Proficient in MS Office Software.

Job Objective:

Provide administrative support to CEO including organizing and planning office operations in order to ensure office operations effectiveness and efficiency.

Key Accountabilities:

• Compose prepare all related correspondence using a range of office software including email spreadsheets and databases;
• Proofread and disseminate correspondences to the related internal and external parties;
• Provide administrative and clerical support to departments team members;
• Receive and screen incoming calls greet visitors and handle their inquiries or direct them to the appropriate persons according to their needs;
• Follow-up any issue internally concerning HR related matters for office staff e.g. attendance visa processes medical insurance etc

• Schedule; prioritize appointments ensuring that meetings deadlines and other duties of the CEO office are carried out seamlessly;
• Handle coordinate travel arrangements; prepares itineraries; prepares compiles and maintains travel vouchers and records;
• Alert line managers about cancelations or new meetings and maintain calendar up to date.

• Organize and coordinate internal and external meetings conferences conference calls etc. as requested by the CEO or for the department.
• Ensure meeting agenda is shared with all related parties attend meetings record meeting minutes circulate on all involved parties;

• Setting up and manage both electronic and paper filing systems;
• File and retrieve corporate documents records and reports.