EN
1,117
Executive Assistant jobs in United Arab Emirates
I want to receive the latest job alerts for “Executive Assistant” jobs
Hybrid Executive Assistant & Office Operations Lead
Beyond ONE
Dubai
Hybrid
AED 60,000 - 80,000
12 days ago
Strategic Executive Assistant to Owner & Leadership
Innovation Direct Employment Services
Dubai
On-site
AED 60,000 - 120,000
9 days ago
Executive Assistant to Executives | Calendar & Travel
Gulf Workforce
Dubai
On-site
AED 60,000 - 120,000
12 days ago
Discover more opportunities than anywhere else. Find more jobs nowDubai-Based Executive Assistant (Bilingual)
CIME Cigna Insurance Middle East
Dubai
On-site
AED 60,000 - 120,000
12 days ago
Executive Assistant to MD | Travel-Ready & Discreet
ENPI Group
Dubai
On-site
AED 120,000 - 200,000
8 days ago
Connect with headhunters to apply for similar jobsSenior Executive Assistant & Office Operations Lead
Irwin & Dow
Dubai
On-site
AED 60,000 - 120,000
9 days ago
Executive Assistant & Logistics Coordinator
A Professional Public Accounting, Audit, Tax, And Advisory Firm
United Arab Emirates
On-site
AED 60,000 - 120,000
9 days ago
Investment Banking Executive Assistant & Scheduler
JPMorganChase
Dubai
On-site
AED 60,000 - 120,000
9 days ago
Executive Assistant to CEO - Systems & Execution Lead
Jobmaze FZ LLC
Dubai
On-site
AED 120,000 - 170,000
9 days ago
Talent & Culture Coordinator & Executive Assistant
AccorHotel
Dubai
On-site
AED 300,000 - 400,000
10 days ago
Strategic Executive Assistant to the CEO
Veolia Environnement SA
Dubai
On-site
AED 120,000 - 180,000
10 days ago
Elite Executive Assistant to C-Suite | Dubai, UAE
AccorCorpo
Dubai
On-site
AED 60,000 - 120,000
11 days ago
C-Suite Executive Assistant | Global Travel & Calendar Pro
Charterhouse
Dubai
On-site
AED 60,000 - 120,000
11 days ago
Executive Assistant to Chairman/CEO - Global Travel & Strategy
Apt Resources
Dubai
On-site
AED 120,000 - 200,000
12 days ago
Executive Assistant to CEO - Strategic Scheduling & Travel
Freelancerprox
Dubai
On-site
AED 120,000 - 200,000
12 days ago
Strategic Executive Assistant to the COO
Combuzz HR Solutions
Dubai
On-site
AED 120,000 - 200,000
12 days ago
Executive Assistant - Dubai
Ultimate HR Solutions
Dubai
On-site
AED 120,000 - 180,000
Full time
12 days ago
Job summary
A leading recruitment agency is seeking an experienced Executive Assistant in Dubai. The ideal candidate will manage the Director General's schedule, provide administrative support, and handle sensitive inquiries. Proficiency in Microsoft Office, excellent bilingual communication skills in English and Arabic, and at least seven years of relevant administrative experience are required. This role demands strong organizational skills and the ability to function under pressure. Flexibility to work long hours and on weekends may be necessary.
Qualifications
- At least seven years of relevant administrative experience, five in Executive Assistant roles.
- Proficiency in Microsoft Office, Adobe Acrobat, and social media platforms.
- Strong organizational skills and attention to detail.
Responsibilities
- Acts as the first contact point for the DG office.
- Provides secretarial and administrative support to the Director General.
- Manages the DG's daily schedule and travel arrangements.
Skills
Proficiency in Microsoft Office
Communication in English and Arabic
Organizational skills
Interpersonal skills
Problem-solving
Confidentiality handling
Education
Undergraduate degree
Job description
Job Responsibilities:
- Acts as the first contact point for all matters concerning the DG office and responds to internal and external inquiries as appropriate ensuring that appropriate followup actions take place.
- Provides secretarial and administrative support coordination and oversight to the Director Generals Office (DGO) setting work priorities and ensuring deadlines are met including drafting/editing correspondence letters reports agendas meeting notes action points etc.
- Manages the DGs daily schedule and office task list.
- Arranges DGs meetings ensuring agenda and documentation are made available and distributed in a timely manner.
- Ensures the highest level of discretion judgment and diplomacy in providing a wide range of executive assistant support; sets priorities; manages the workflow in an efficient and organized manner.
- Arranges complex and detailed travel plans itineraries and agendas; and compiles documents for travelrelated meetings.
- Manage travel arrangements for the Office of the DG including complex travel itineraries visas hotel bookings and expenses.
- Provides administrative support to the Directors Leadership Team as required and ensure timely followup of action points.
- Makes logistical arrangements for internal and external meetings convened by the DG or his/her assignee.
- Drafts letters and memoranda for final approval and signature by the DG.
- Communicates on behalf of the DG with Board members donors and others on matters related to DGs programmatic initiatives.
- Researches prioritizes and follows up on incoming issues and concerns addressed to the DG including those of a sensitive or confidential nature.
- Liaise between the DG office in HQ and the CAC office.
- Works collaboratively builds and maintains positive relationships with all members of staff and contacts within and outside the Center.
- Works closely and effectively with the DG to keep her wellinformed of upcoming commitments and responsibilities.
- Manages a variety of special projects for the DG some of which may have organizational impact.
- Prioritizes conflicting needs; handles matters expeditiously proactively and followsthrough on projects to successful completion often with deadline pressures.
Qualifications and Experience:
- Undergraduate degree with at least seven years of relevant administrative experience of which at least five years should be in Executive Assistant positions preferably in an international nonprofit organization.
- High degree of Proficiency in Microsoft Office (Outlook Word Excel and PowerPoint) Adobe Acrobat and Social Media web platforms.
- Excellence in communication (written and spoken) in English and Arabic.
- Arabic reading and writing skills (native level) are mandatory.
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to details.
- Excellent interpersonal skills flexibility and ability to work in a teamoriented multicultural environment with staff at all levels as well as stakeholders including board members external partners donors etc..
- Demonstrates proactive approaches to problemsolving with strong decisionmaking capability Emotional maturity.
- Ability to function under time pressure and to handle multiple tasks in a fastpaced environment of changing priorities.
- Highly resourceful teamplayer with the ability to also be extremely effective independently.
- Proven ability to handle confidential information with discretion be adaptable to various competing demands and demonstrate the highest level of client service and response.
- Demonstrated ability to achieve highperformance goals and meet deadlines in a fastpaced environment.
- Forwardlooking thinker who actively seeks opportunities and proposes solutions.
- Demonstrates ownership and accountability for results.
- Flexibility and willingness to work long hours and on occasional weekends when necessary
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.