Operations Executive Assistant

Boundless; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A prominent organization in Dubai seeks an experienced Executive Assistant to the Chairman to provide comprehensive support in managing the Chairman's tasks and priorities. This role involves efficient calendar management, travel coordination, and document preparation, requiring excellent communication skills and proficiency in Microsoft Office. The ideal candidate is professional, detail-oriented, adaptable, and maintains a positive attitude while working in a fast-paced environment.

Qualifications

• Minimum typing speed of 60 WPM required.
• Excellent verbal and written communication skills in English.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Manage the Chairman’s calendar, coordinating appointments and meetings.
• Arrange complex travel logistics for the Chairman.
• Create, edit, and format documents for executive meetings.
• Collaborate with C-level executives on strategic projects.
• Handle sensitive information with confidentiality.

Skills

Professionalism

Typing Speed (60 WPM)

Excellent verbal and written communication skills in English

Proficiency in Microsoft Office Suite

Attention to Detail

Adaptability

Positive Attitude

Job description

Role Overview

We’re looking to hire an Executive Assistant to the Chairman. This key role involves comprehensive support to the Chairman and Operations Department, requiring robust communication, organization, and efficient management of senior executives’ daily tasks.

Responsibilities

Calendar Management and Scheduling

• Efficiently manage the Chairman’s calendar, coordinating appointments, meetings, and conference calls.
• Prioritize and optimize scheduling to maximize the Chairman’s time.

Travel Coordination

• Arrange complex travel logistics for the Chairman, including flights, accommodations, and ground transportation.
• Anticipate travel needs and handle adjustments promptly.

Document Preparation and Organization

• Create, edit, and format documents, presentations, and reports for executive meetings.
• Maintain an organized digital and physical filing system.

Special Projects and Initiatives

• Collaborate with C-level executives on strategic projects, conducting research, data analysis, and project coordination.
• Assist in preparing materials for board meetings and high-level presentations.

Confidentiality and Discretion

• Handle sensitive information with utmost confidentiality.
• Exercise discretion when dealing with confidential documents and discussions.

Qualifications

• Professionalism: Represent the Chairman and the firm with the highest level of professionalism and integrity.
• Typing Speed: A minimum of 60 WPM is required for this role.
• Communication Skills: Excellent verbal and written communication skills in English (other languages are a plus).
• Software Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Attention to Detail: Meticulous in document preparation and data management.
• Adaptability: Comfortable in a fast‑paced, ever‑changing environment.
• Positive Attitude: Proactive, solution‑oriented, and maintains a positive outlook.