Executive Assistant

Innovation Direct Employment Services; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading employment service provider in Dubai is seeking an experienced Executive Assistant to manage calendars, prepare meeting documents, and coordinate internal communications. Ideal candidates will have prior experience working with top-level management, possess a Bachelor's degree, and demonstrate flexibility. This role includes minute-taking and the need to follow up on actions, ensuring smooth operations within the executive team.

Qualifications

• Prior experience as an Executive Assistant required.
• Must assist top-level management and be adaptable.

Responsibilities

• Manage Executives' calendars and set meetings.
• Prepare briefs for Executives before meetings.
• Take and circulate minutes from meetings.
• Coordinate with Cross Functional Team.

Skills

Calendar management

Meeting coordination

Minute-taking

Information management

Email prioritization

Education

Bachelor's degree

Job description

Responsibilities

• Manage Executives’ calendars and set regular meetings – daily/weekly/monthly/quarterly.
• Prepare background documents and brief Executives on points to be discussed prior to any meetings.
• Take minutes during meetings, circulate, and regular follow up on actionable.
• Manage information flow in a timely and accurate manner.
• Keep track of various actionable of the Executives’ and set regular reminders until completion.
• Prioritize emails, analyse and action as needed.
• Create and keep list of action points to follow up with other departments.
• Update progress of such actionable to Executives on a daily/weekly/monthly basis.
• Attend meetings in the absence of Executives and ensure closure of any open points.
• Coordinate with Cross Functional Team on behalf of the Management.

Qualifications

• Should have prior experience as an Executive Assistant.
• Should have bachelor's degree.
• Should have experience working with Top Level Management.
• Candidate will be assisting the owner of the company as well as the family.
• Candidate should be flexible.