Property à Malaisie

Job Overview:

The Associate Facilities Spec supports the Facilities group and works closely with their supervisor to follow clearly defined Real Estate & Facilities procedures. The Associate Facilities Spec is a role that allows for the development of new Facilities-related skills. The Associate Facilities Spec is responsible for performing basic Facilities activities and using existing procedures to solve straightforward problems.

Essential Qualifications and Education:

• Higher Professional/ Diploma/Degree is preferred or someone with 2 – 3 year of working experience in facilities administration background preferred
• Has good communication skills, both verbal and written. Fluent in English
• Service-oriented and Customer-friendly
• Has keen attention to detail
• Flexible and Independent. Able to work on tasks assigned with minimal supervision
• Team player
• Able to handle pressure and stress
• Knowledge of MS Office

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Key Tasks and Responsibilities:

• Perform daily attendance report generation through system and perform system data backup through proper procedure
• Perform daily update of general waste or recycle data in central waste record database
• Provide new and replacement entrance cards for visitors or new joiner
• Access card database update and follow up on visitor access card status
• Prepare monthly cleaning checklist and issue checklist to cleaner
• Coordinate with cleaner and building maintenance for light bulbs replacement request
• Update new joiner details in central new joiner list
• Update group email distribution list for new joiner
• Coordinate with project or department admin and building maintenance for Air Condition extension request
• Coordination and management of access card lanyard and card holder supplies
• Coordinate for lost and found item for memo preparation
• Coordinate with project/department admin and vendor for business card orders
• Coordinate with building maintenance for collection and delivery of Air Condition acknowledgment sheet
• Arrange and coordinate for courier and dispatch arrangement
• Execute all area of facilities administrative support activities to ensure efficiency and effectiveness across organization
• Administer scheduled upkeep of office facilities on-site to ensure optimum and satisfactory functionality at all time
• Code and file material according to the established procedures
• Overall coordination and the maintenance of office equipment and supplies
• Perform and ad hoc duties as and when required