Coordinator jobs in Malaysia

At Mercedes-Benz, we don’t just build cars, we create great software. We develop tomorrow’s mobility together in our product lines, pushing the digitization of the Mercedes-Benz Group AG forward. As a tech company, we are agile, innovative, and always keep our finger on the pulse of change. This is why inner source, FOSS, secure code, DevOps, infrastructure as code (IaC), data analytics, artificial intelligence, and many more are core components of our daily work.

IT is our passion, and we move toward a bright future, sometimes quickly, sometimes creatively but always together.

We believe in integrity, trust, and transparency as part of our flexible work culture, with a strong emphasis on teamwork and the learning process, making mistakes, and achieving continuous progress together in all products we create and develop within the Mercedes-Benz Group.

Our workplace is anywhere* with a fast connection whether remotely at home, at your favorite café, or at our integrated office at Wisma Mercedes-Benz, which comes with an LRT station at its doorstep, an al fresco cafeteria, ample greenspaces, and free parking.

• Handle end-to-end recruitment coordination for permanent hires and external contractors.
• Manage job postings across internal and external platforms (e.g., Taleo, LinkedIn, referrals).
• Conduct resume screening and collaborate closely with hiring managers for role requirements.
• Coordinate interview schedules and support hiring managers during the selection process.
• Track hiring progress and ensure timely closure of open roles.
• Maintain candidate records in recruitment systems and prepare simple hiring reports.
• Support company presence at external career fairs when required.

• Manage and execute onboarding processes for both permanent hires and external contractors.
• Ensure clear differentiation between onboarding requirements for permanent vs. contract hires.
• Coordinate first-day arrangements including workstation readiness, access requests, and orientation flow.
• Assign new joiners to suitable project buddies and support the buddy program.
• Collect onboarding feedback and monitor new joiner satisfaction.
• Liaise with managers to ensure team leads are available to welcome new joiners on Day 1.
• Maintain onboarding documentation, checklists, and process updates.

• Organize mandatory onboarding training sessions for new employees and external contractors.
• Work with trainers to schedule sessions.
• Generate and issue training certificates for attendees.
• Request and maintain LMS platform access for external contractors and partners.
• Coordinate with the Learning Team to assign mandatory courses and track completion.
• Provide follow-up reminders to ensure timely completion within the first month.
• Support departmental training arrangements as requested by HOD or team leads.

Update the Power BI training dashboard by refreshing staff training records on a weekly basis.

• Prepare documents related to onboarding and training.
• Support internal communication needs related to onboarding or training updates.
• Assist in preparing welcome slides/photos for townhalls and new joiner announcements.
• Contribute to continuous improvement of onboarding and recruitment workflows.

• Diploma or Degree in Human Resources, Business Administration, or related field.
• 1–3 years of experience in HR coordination, recruitment support, or onboarding preferred.
• Strong communication and interpersonal skills.
• Highly organized with strong attention to detail and ability to meet deadlines.
• Able to work independently and collaborate with multiple stakeholders.
• Positive attitude, proactive, and committed to delivering a smooth new-joiner experience.

Please note: This is a 6-month external contract role. The selected candidate will work on-site with the Mercedes-Benz Malaysia team but will be officially employed under a third-party agency.