Coordinator jobs in United States

We are a small, specialised engineering and consulting company based in KL Sentral, with clients almost exclusively overseas. We operate across multiple legal entities, and the business is run in a hands-on, owner-operator environment.

We are looking for an Administrative & Operations Coordinator whose primary purpose is to remove day-to-day administrative workload from the director, allowing management to focus on technical, commercial, and strategic work.

This is a broad, trust-based role with real responsibility. It is not a receptionist, PA, or junior admin position.

You will own and manage the company’s core administrative workflows, including:

• Finance & accounting coordination (non-decision-making)
  • Draft customer invoices using tracking software and templates
  • Track receivables and supplier invoices
  • Prepare payments for approval
  • Coordinate with external accountants and company secretary
  • Support intercompany invoicing and multi-entity administration (no pricing decisions)
• Document & contract administration
  • Maintain structured digital filing systems
  • Ensure document version control and clean “final” records
  • Track agreements, amendments, and key dates
• HR & operations administration
  • Track leave and support onboarding / offboarding
  • Handle travel and expense administration
• Compliance tracking
  • Maintain an internal calendar for statutory, licence, and insurance deadlines
  • Proactively flag upcoming requirements
• General support
  • Provide general administrative and operational support across the business as required from time to time
  • Assist with ad-hoc tasks that arise in a small, fast-moving company environment

Because we are a small team, everyone contributes beyond a narrow job description. This variety is part of what makes the role interesting and engaging.

You will prepare, organise, and flag issues, but you will not be asked to make tax, accounting, or commercial decisions.

3+ years’ experience in administrative / operations roles (more is welcome, but strong aptitude matters more than tenure)

Background in professional services, consulting, engineering, audit, or technical environments

Comfortable working independently with minimal supervision

Strong written and spoken English

High attention to detail and strong follow-through

Able to understand and administer multi-entity structures, including intercompany processes (administrative support only)

• Receptionists or front-desk roles
• Personal assistants focused mainly on diary management
• Candidates looking for managerial authority or policy-setting roles

After 6 months, you will:

• Have taken full ownership of core administrative workflows
• Know how the business operates and where information lives
• Keep records, invoices, and documentation clean and consistent
• Reduce administrative friction across the business
• Be a reliable, trusted point of support in day-to-day operations

MYR 5,500 – 7,000 gross per month, depending on experience and fit.

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as an operations coordinator?
• Do you have previous invoicing experience?
• How would you rate your English language skills?
• How much notice are you required to give your current employer?
• How many years' experience do you have as an administration coordinator?