Administration jobs in Malaysia

Job responsibilities and qualifications for a Personal Assistant to a Group Executive Director.

• Calendar Management - Managing appointment schedules, internal & external meetings.
• Communication Management - Managing all incoming emails, phone calls on behalf of Executive Director, ensuring effective and timely responses.
• Documents, Emails and Letters Preparation - Create, edit, preparing reports, presentation and documents, inter-department liaisons and follow up on outstanding matters and correspondence as required.
• Data Management - Maintain and organize files, records and databases, ensuring easy accessibility and retrieval of information.
• Meeting Coordination and Minutes Recording - Arrange and prepare materials for meetings, take meeting minutes and follow up on matters highlighted in the minutes and/or action plans.
• Travel Arrangement and Personal Errands - Coordinate and book travel arrangements, accommodations and other errands when applicable.
• Office Support – Manage office supplies, equipment and general administrative tasks, ensuring well‑organised and efficient workspace.
• Strictly Private and Confidentiality – Handle sensitive information, letters, documents and emails with utmost discretion and maintain strictly confidentiality in all interactions.

• Must possess either a diploma in office management and secretaryship, a diploma in secretarial administration, or hold at least a certificate in secretaryship.
• At least 5 years of working experience.
• Strong knowledge in Microsoft Excel, Word, and PowerPoint.
• Excellent oral and written skills in English and Bahasa Malaysia.
• A hardworking, resourceful team player with a “can do” mindset.
• Willing to go the extra mile to ensure tasks are completed on time.
• Able to work independently with minimum supervision.
• Have a high level of professionalism, positive attitude and handle confidential information with the utmost discretion.
• Good interpersonal, organizational, communication, and time management skills and ability to interact at all levels.