Personal Assistant to Group Executive Director

Jobstreet Malaysia; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A recruitment agency is seeking a Personal Assistant to the Group Executive Director in Kuala Lumpur. Responsibilities include managing calendars, communication, document preparation, and travel arrangement. The ideal candidate must possess a diploma in office management or secretaryship with at least 5 years of experience, strong Microsoft Office skills, and excellent communication in English and Bahasa Malaysia. This role demands professionalism, confidentiality, and strong interpersonal skills.

Qualifications

• At least 5 years of working experience.
• Strong knowledge in Microsoft Excel, Word, and PowerPoint.
• Excellent oral and written skills in English and Bahasa Malaysia.

Responsibilities

• Managing appointment schedules, internal & external meetings.
• Managing all incoming emails and phone calls for the Executive Director.
• Create and edit reports, presentations, and documents.

Skills

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Excellent communication skills

Education

Diploma in office management or secretaryship

Job description

Personal Assistant to Group Executive Director

Job responsibilities and qualifications for a Personal Assistant to a Group Executive Director.

Job Responsibilities

• Calendar Management - Managing appointment schedules, internal & external meetings.
• Communication Management - Managing all incoming emails, phone calls on behalf of Executive Director, ensuring effective and timely responses.
• Documents, Emails and Letters Preparation - Create, edit, preparing reports, presentation and documents, inter-department liaisons and follow up on outstanding matters and correspondence as required.
• Data Management - Maintain and organize files, records and databases, ensuring easy accessibility and retrieval of information.
• Meeting Coordination and Minutes Recording - Arrange and prepare materials for meetings, take meeting minutes and follow up on matters highlighted in the minutes and/or action plans.
• Travel Arrangement and Personal Errands - Coordinate and book travel arrangements, accommodations and other errands when applicable.
• Office Support – Manage office supplies, equipment and general administrative tasks, ensuring well‑organised and efficient workspace.
• Strictly Private and Confidentiality – Handle sensitive information, letters, documents and emails with utmost discretion and maintain strictly confidentiality in all interactions.

Requirements

• Must possess either a diploma in office management and secretaryship, a diploma in secretarial administration, or hold at least a certificate in secretaryship.
• At least 5 years of working experience.
• Strong knowledge in Microsoft Excel, Word, and PowerPoint.
• Excellent oral and written skills in English and Bahasa Malaysia.
• A hardworking, resourceful team player with a “can do” mindset.
• Willing to go the extra mile to ensure tasks are completed on time.
• Able to work independently with minimum supervision.
• Have a high level of professionalism, positive attitude and handle confidential information with the utmost discretion.
• Good interpersonal, organizational, communication, and time management skills and ability to interact at all levels.