Management Officer

LSV Property Group; Sepang; On-site; MYR 100,000 - 150,000; Full time

Job summary

A real estate firm in Sepang is looking for a Management Officer to provide comprehensive administrative support, focusing on managing paperwork and assisting the management team in daily operations. Key responsibilities include documentation management, data entry, and client interactions. The preferred candidate has a diploma or degree in Business Administration, along with previous experience in an administrative role, ideally within the real estate sector. This position requires proficiency in Microsoft Office and strong organizational skills.

Qualifications

• Previous experience in an administrative role, ideally in the real estate sector.
• Detail-oriented with excellent organizational skills.
• Strong communication skills, both written and verbal.

Responsibilities

• Prepare, review, and organize real estate documents.
• Input and update projects info and client data in databases.
• Assist managers with scheduling and coordinating meetings.
• Handle incoming and outgoing communications promptly.
• Maintain organized filing systems for documents.
• Summarize property sales and client interactions weekly.
• Compile data on market trends and property values.
• Track and analyze performance of managed properties.
• Document client interactions and follow-ups.
• Assist in tracking and reporting on operational expenses.
• Provide administrative support in client interactions.
• Support management in project tracking and coordination.

Skills

Proficient in Microsoft Office

Strong organizational abilities

Multitasking abilities

Education

Diploma or Bachelor's degree in Business Administration, Marketing, E-Commerce

Job description

Job Summary

The Management Officer will provide comprehensive administrative support to the management team in a real estate firm. This role focuses on managing paperwork, organizing documentation, and assisting the manager with daily operations to ensure efficient workflow.

Key Responsibilities

• Documentation Management: Prepare, review, and organize real estate documents, including forms, contracts, lease agreements, and property listings.
• Data Entry and Maintenance: Accurately input and update the projects info and client data in databases and management software.
• Administrative Support: Assist the managers with scheduling appointments, coordinating meetings, and managing calendars.
• Correspondence: Handle incoming and outgoing communications, including emails, WhatsApp and phone calls, ensuring timely responses as the key person to be liaised with.
• File Management: Maintain organized physical and digital filing systems for easy access to important documents.
• Weekly Sales Reports: Summarize property sales and client interactions.
• Market Analysis Reports: Compile data on market trends, property values, and comparable listings.
• Property Performance Reports: Track and analyze the performance of managed projects(properties) , including sales conversion, subsales and rental sales.
• Client Activity Reports: Document client interactions and follow-ups to monitor engagement and satisfaction.
• Expense Reports: Assist in tracking and reporting on expenses related to company operation and marketing initiatives.
• Client Interaction: Provide administrative support in client interactions, including preparing meeting notes and following up on client inquiries.
• Project Assistance: Support management in various projects by tracking deadlines, gathering necessary documents, and coordinating tasks.

Qualifications

• Education: Preferably Diploma or Bachelor’s degree in Business Administration, Marketing, E-Commerce and anything it may be related to sales or real estate.
• Experience: Previous experience in an administrative role, ideally in the real estate sector or sales administrator.
• Skills: Proficient in Microsoft Office and Fast learner towards technology/system. Strong organizational and multitasking abilities.

Personal Attributes

• Detail-oriented with excellent organizational skills.
• Strong communication skills, both written and verbal.
• Ability to work independently and collaboratively in a team environment.

This job description includes specific reporting responsibilities, providing a clearer picture of the role's administrative and analytical components within a real estate firm.