Administrative Assistant jobs in Canada
Receptionist and Administrator – VH119
Change, Grow, Live (CGL)
Connect with headhunters to apply for similar jobsExecutive Assistant
Job summary
An exciting opportunity with a forward-thinking AI investment firm is available for an Executive Assistant to support the CEO. This dynamic role involves managing complex schedules, facilitating communication, and organizing travel logistics. The ideal candidate will thrive in a fast-paced environment, possessing excellent organizational and problem-solving skills. With a commitment to transforming the real estate industry, this innovative company offers a hybrid working model, competitive salary, and generous benefits, including wellness support and unlimited annual leave. If you're ready to take your career to the next level, this role is perfect for you.
Benefits
Qualifications
- Experience as an EA for C-Suite leaders in fast-paced environments.
- Excellent organisation and problem-solving skills required.
Responsibilities
- Manage complex calendar and meeting scheduling for the CEO.
- Handle communication and correspondence with discretion.
- Organise travel logistics and accompany the CEO on trips.
Skills
1-EAFD/HE
Executive Assistant
Up to 70k
Permanent role
Hybrid Working - 2 days in the office, 3 days from home (Wednesday in the office mandatory)
AI Real Estate Investment
About the Client:
An exciting opportunity with an innovative AI Investment business transforming the real estate industry. Backed by top European and American investors, this is a fantastic opportunity to support the CEO as the company strives to change the game of real estate.
About the role:
This is a dynamic and varied EA role, supporting the CEO. Responsibilities will include (but are not limited to):
- Complex calendar management and meeting scheduling (business and personal)
- Inbox and communication management - filtering, drafting, and handling correspondence with absolute discretion
- Preparing CEO for internal and external meetings, including with sales prospects, and handling all follow up
- Managing all aspects of complex travel logistics, and ensuring all trips are a success
- Occasional international travel to accompany CEO on business trips
- Assisting with personal affairs such as childcare arrangements and personal travel
- Facilitating cross-company logistics and overseeing supplies and equipment
- Organising monthly team socials and celebrations for special occasions
- All other ad-hoc and traditional EA responsibilities.
Candidate specification:
- Previous experience as an EA for C-Suite leaders in fast-paced environments is ideal, especially within a startup
- Excellent organisation, proactivity, and problem-solving. This includes project managing an office move ideally
- Fantastic communication skills, and the ability to handle sensitive information with care
- Ability to thrive in dynamic, fast-paced settings and to anticipate the CEO's needs.
Additional information:
- Competitive salary
- 9am - 7pm (required online after 7pm, this will fluctuate depending on business needs)
- 2:3 work from home (Wednesday, mandatory in the office)
- 2-3 times travel with the CEO a year to U.
- Health and wellness benefits, including a £100 monthly well-being budget
- Comprehensive mental health support
- Generous parental leave, 5% pension contributions, and unlimited annual leave
This is an enticing opportunity to begin developing your career in a richly varied and exciting Executive Assistant role.
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.
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