Executive Assistant

LoopMe; City Of London; Hybrid; GBP 30,000 - 50,000; Full time

Job summary

A tech company in City Of London seeks an experienced Executive Assistant to support the CEO and CTO. The role involves managing executive schedules, email triage, and logistics for meetings. Ideal candidates will have experience in tech or startup environments, strong organisational skills, and the ability to handle sensitive information. The position offers hybrid working, annual leave, and various health benefits.

Benefits

Bonus

Hybrid working

25 days annual leave

1 month work-from-anywhere

Annual Wellness Day

Health Shield

Access to Thrive

Career development training

Qualifications

• Proven experience as an EA or PA supporting C-level executives in a fast-paced environment.
• Outstanding organisational and time management skills.
• High emotional intelligence and discretion in handling sensitive information.
• Excellent written and verbal communication skills.
• Experience coordinating multi-day offsites and executive events.

Responsibilities

• Managing complex calendars for the CEO and CTO.
• Overseeing inbox triage and email management.
• Preparing briefing documents and meeting agendas.
• Organising logistics for internal and external meetings.
• Coordinating international travel arrangements.
• Assisting with presentations for meetings.

Skills

Organisational skills

Time management

Emotional intelligence

Written communication

Verbal communication

Tech-savvy

Tools

Google Workspace

Slack

Zoom

Project/task management platforms

Job description

***LoopMe is one of Campaign's Best Places to Work 2023 & 2024!***

Our vision is to change advertising for the better, by building technology that will redefine brand advertising. LoopMe powers programmatic advertising, improves media delivery, develops bespoke audience curation and effective real-time measurement through our outcomes platform. By putting consumers at the heart of every campaign, the world’s leading brands, agencies, media publishers and programmatic platforms rely on us to reach their goals effectively and more efficiently.

LoopMe's recent acquisition of Chartboost, a leading mobile app monetisation platform, expands our reach in the gaming and mobile app markets. This strengthens our ability to drive measurable outcomes for brands and deliver more effective advertising.

What we need

We’re looking for an experienced Executive Assistant to partner closely with our CEO and CTO. This is a pivotal role within the business, ensuring both leaders can operate at maximum effectiveness. You will be at the heart of strategic coordination, managing schedules, communication flow and key executive operations, as well as owning SLT and Management offsites.

You will be trusted with sensitive information and working closely with the wider senior leadership team, means you play a central role in enabling high-impact decision-making across the company.

As our Executive Assistant, you will be…

• Managing complex, ever-changing calendars for the CEO and CTO, ensuring seamless scheduling, prioritisation, and time optimisation
• Overseeing inbox triage and email management; proactively flagging important items and actioning others where appropriate
• Preparing briefing documents, meeting agendas, and follow-ups to ensure both executives are prepared for internal and external meetings
• Organising all logistics for internal and external meetings, including board meetings, SLT offsites and cross-functional management offsites
• Coordinating international travel arrangements, accommodation and detailed itineraries
• Ensuring prep materials, decks, and documents are shared in advance, and assist with presentations where needed for board and investor meetings
• Collating agendas, speakers, leadership Q&A, Hero awards for the Global Town Hall and monthly All Hands

You will have

• Proven experience as an EA or PA supporting C-level executives in a fast-paced environment (ideally tech or startup)
• Outstanding organisational and time management skills. You thrive on keeping others structured and ahead of deadlines
• High emotional intelligence, discretion, and the ability to handle sensitive and confidential information with professionalism
• Excellent written and verbal communication skills
• Tech-savvy and highly competent with tools like Google Workspace, Slack, Zoom, and project/task management platforms. If you have any experience with the automation of processes or AI tools, this is a bonus!
• Experience coordinating multi-day offsites and executive events

What we can offer

• Bonus
• Hybrid working; meaning you’ll spend 3 days a week in our Farringdon office
• 25 days annual leave, plus the Bank Holidays
• 1 month work-from-anywhere
• Annual Wellness Day
• Health Shield; a cash-back health plan for things like dental, optical, physio and well being
• Access to Thrive; accessible mental health support all in one app
• LoopMe Gives Back Day
• We’ll set you up for success, providing training and career development

Want to learn more about us?

Head to our Careers page to learn more about our values, initiatives, our teams and benefits here. (Can't see the hyperlink? Find us here https://loopme.com/contact/careers/)

LoopMe is a technology company that uses AI to improve brand advertising performance and outcomes. Putting consumers at the heart of every campaign, LoopMe uniquely optimizes advertising investments, driving results up to 5x higher than the industry standards in mobile in-app and CTV for brand awareness, consideration, purchase intent, foot traffic and sales. LoopMe was founded in 2012 and is headquartered in the UK, with global offices across New York, Boston, Atlanta, Chicago, Detroit, San Francisco, Los Angeles, Toronto, Singapore, Sydney, Tokyo, Dnipro, Krakow and Hong Kong.