Executive Assistant to UHNWI – Luxury, Fashion, Beauty

Bain and Gray; City Of London; On-site; GBP 50,000 - 70,000; Full time

Job summary

A recruitment agency is looking for an Executive Assistant to support a UHNWI in London. You will manage complex scheduling, organize travel, and liaise with global contacts. Ideal candidates have experience in a Family Office, possessing exceptional organizational skills and resilience in a fast-paced environment. Flexibility for out-of-hours communication is essential for this role, which starts in February 2026, for a duration of 14 months.

Qualifications

• Proven experience supporting UHNWI or in a Family Office setting.
• Impeccable organizational and communication skills.
• High degree of discretion and professionalism.
• Proactive and anticipatory approach.
• Flexible and responsive, with availability for out-of-hours contact.
• Comfortable working at pace and handling rapidly changing priorities.

Responsibilities

• Manage complex diary across multiple time zones.
• Organize global travel and logistics.
• Schedule meetings, events, and dinners.
• Liaise with high-level contacts as a gatekeeper.
• Support business and charitable projects.

Skills

Organizational skills

Communication skills

Discretion and professionalism

Problem-solving ability

Attention to detail

Job description

Executive Assistant to UHNWI – Luxury, Fashion, Beauty

If you haven’t heard from us within 48 hours of submitting your CV then unfortunately your application hasn’t been successful this time. Do keep an eye on our website for new roles that are being added every day.

Job Description

This is a unique opportunity to work for an UHNWI who has a strong presence on the global stage. Primarily this role will be based out of lovely offices in West London but does require flexibility to travel to UK residences as well as abroad (mainly US). This is a 14 month maternity cover starting in February 2026, as such we are looking for candidates who are immediately available who have worked in similar high level positions, knowing exactly what is required in providing efficient, effective, seamless support.

This is a rare opportunity to work in a dynamic, fast-paced, and confidential environment, providing business and personal support to an internationally focused Principal. You will work in tandem with the other EA’s in the business and alongside a wider team of business professionals.

Key Responsibilities

• Complex diary management across multiple time zones; anticipate changes and remain proactive.
• Organise global travel including private aviation, hotel arrangements, and travel documentation.
• Schedule and coordinate meetings (in-person and virtual), private dinners, business lunches, and other events.
• Liaise with high-level global contacts, acting as a gatekeeper and representative of the Principal.
• Provide support on business and charitable projects, assisting with scheduling, communication, and research.
• Collaborate with the internal Family Office team to ensure seamless coordination across business and private spheres.
• Carry out ad hoc project work, reporting, and general business assistance as needed.
• Personal appointments and scheduling

Ideal Candidate Profile

• Proven experience supporting UHNWI or in a Family Office setting.
• Impeccable organisational and communication skills, with the ability to remain calm under pressure.
• Demonstrates a high degree of discretion and professionalism.
• Proactive and anticipatory approach – always one step ahead.
• Flexible and responsive, with availability for out-of-hours contact (weekends where required) and occasional travel.b>
• Comfortable working at pace, handling rapidly changing priorities and global coordination.
• Well-presented, articulate, and resilient, with exceptional attention to detail and problem-solving ability.

Candidate Requirements

The ideal candidate will be highly flexible and comfortable being contacted out of hours, including occasional weekend communication, to ensure continuity of support for the Principal’s dynamic schedule. They must be well presented, articulate, and resilient, with a calm and measured approach. The nature of the role demands someone who can manage a high-volume, ever-evolving workload, always staying one step ahead by pre-empting scheduling conflicts and adjusting plans as needed. Exceptional communication and organisational skills are essential, along with strong attention to detail, a solution-oriented mindset, and the ability to work swiftly and accurately under pressure. We are seeking someone pragmatic rather than rigid, with no extreme personalities, who can adapt quickly and operate confidently in a fast-paced environment. Previous experience supporting a UHNWI or within a private family office is required.

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.