Administrative Assistant jobs in United States

About Us

Join Wilson Solicitors LLP, one of the UK's leading solicitors firms specializing in civil liberties. We are dedicated to upholding justice and protecting fundamental rights. We are looking for a proactive and skilled Administrative Assistant with IT support capabilities to join our dynamic team.

About

Job Description

About Us

Join Wilson Solicitors LLP, one of the UK's leading solicitors firms specializing in civil liberties. We are dedicated to upholding justice and protecting fundamental rights. We are looking for a proactive and skilled Administrative Assistant with IT support capabilities to join our dynamic team.

The Role

This is an excellent opportunity for someone looking to develop their administrative and IT skills within a supportive legal environment. You will be integral to the smooth running of our office, providing essential support across various functions.

Conditions And Benefits

This is 35 hour per week post. The contract is a one year fixed term contract with the possibility to become permanent. The role is office based in Tottenham N17 on site (home working is not available). The hours are 8am to 4pm, plus a one hour lunch break. Lunchtime is flexible, but cover is needed specifically for the period 12:45 to 14.15 each day. Holidays are 20 days plus bank holidays per year, with increase after one year. There are five days paid sick leave in the first year, increasing after 1 year. Salary £25,207 pa.

Key Responsibilities

• General Administration & Banking:
• Assisting with the opening of post and electronic distribution
• Assisting with outgoing post including franking
• Attending the bank to deposit cash
• Scanning documents
• Uploading documents to document portals
• Photocopying
• Supporting event management
• Data collection and annual reporting
• Providing switchboard and reception cover
• Paper file storage
• Assisting generally
• Bookkeeping Support:
• Assisting with the organisation of the purchase ledger folders
• Answering queries from suppliers regarding payment dates or unpaid invoices
• IT Support:
• Assisting the firm’s IT Manager in dealing with IT issues
• Covering the IT Manager when they are on leave or lunch
• Being a point of contact for resolving issues requiring support from third party companies or services
• Assisting clients with IT issues, such as downloading or sending files to the fee earner
• CRM database administration and basic support
• Microsoft Office support: be able to provide assistance to staff in respect to Outlook, Excel, Teams, and to set up IT requirements for virtual meetings
• Adobe Acrobat assistance: being able to provide assistance to staff having issues with Adobe
• Website updating and social media tasks
• Work at our Central London site or in staff homes is occasionally required
  

• IT skills/ability
• Good administrative, oral and written communication skills
• Good telephone manner
• Time management and organisational skills; ability to manage self with limited supervision and to deadlines
• Numerical skills compatible with the role
  
  

• Adobe Acrobat
• London, England
  
  

• Administrative
• Systems Administrator
  
  

• English

• Seniority level
  Entry level

• Employment type
  Part-time

• Job function
  Administrative
• Industries
  Technology, Information and Internet

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