Administrative Assistant à United States

Location: Soho,London
Hours: 9:30 AM – 6:30 PM (40 hours per week)
Contract: Permanent
Salary: Competitive, based on experience

ABOUT ELEANOR

Eleanor is a production company built on taste, craft, and the relentless pursuit of excellence. We are where directors become legends, known for championing unexpected voices and delivering work that transcends commercial filmmaking.

Our London office is an extension of that vision, and we’re looking for a proactive, detail-oriented Office Manager to ensure the space is welcoming, functional, and seamlessly supports our directors, clients, and team.

This is not just an administrative role—it’s about creating an environment where creativity thrives.

KEY RESPONSIBILITIES

Office & Facility Management

• Oversee the daily operations of the Eleanor London office, ensuring it is a polished, organized, and welcoming space.
• Manage reception duties: Answer calls, handle inquiries, and greet guests professionally.
• Coordinate daily mail pickup, couriers, and deliveries to ensure smooth logistics.
• Manage meeting room bookings and ensure spaces are set up for in-person and virtual meetings.
• Maintain office supplies and restock essentials (e.g., kitchen, stationery).
• Liaise with vendors, suppliers, and building management to handle maintenance, office updates, and operational needs.

Director, Client & Team Support

• Meet and host directors, clients, and agency partners when they visit the office.
• Ensure directors working from the space have everything they need for meetings, prep, or post-production.
• Support the production team with light coordination, including:
  • Booking travel and preparing itineraries for directors, producers, and crew.
  • Assisting with research or slide presentations for pitches.
  • Coordinating weekly production call content and maintaining internal alignment.
• Manage petty cash float, expense tracking, and invoices in coordination with accounting.
• Assist with onboarding new team members, freelancers, and directors.
• Maintain office records and general admin duties to keep things running smoothly.

Awards & Industry Presence

• Support the team in organizing and submitting entries for major industry awards (Cannes Lions, D&AD, LIA, UKMVAs, etc.).

WHAT WE’RE LOOKING FOR

• Experience in Office Management, Operations, or Administration within a fast-paced creative industry.
• Organized & Detail-Oriented: You keep things running smoothly, always thinking two steps ahead.
• Proactive Problem-Solver: You anticipate issues before they arise and take initiative to resolve them.
• Strong Communication Skills: Professional, warm, and confident in engaging with clients, directors, and the team.
• Tech-Savvy: Comfortable with Google Suite, Microsoft Office, and handling basic IT/admin tasks.
• Interest in Advertising & Production: While not required, an appreciation for filmmaking, creativity, and storytelling is a plus.

WHY JOIN ELEANOR?

• Be part of a production company that prioritizes craft, taste, and storytelling.
• Work in a fast-moving, collaborative environment where your contributions truly make an impact.
• Engage with top-tier directors, industry leaders, and global clients.
• Opportunity to grow within a company that values execution, precision, and vision.

HOW TO APPLY

We are looking to fill this position immediately. Send your resume and a brief cover letter on why you’re the perfect fit for Eleanor to careers@eleanor.co