Administrative Assistant jobs in United Kingdom

Join our client and make a difference!

Our client is looking for a highly organised and proactive Executive Team Assistant to support their Executive Board and Chair of Governors. This is a dynamic role where you'll combine top‑tier administrative skills with event coordination expertise.

Job Title: Executive Team Assistant

• Reporting to: PA to CEO / Central Office Manager (and Chair of Governors)
• Salary: £33,855 - £37,063 per annum
• Location: Wimbledon, with regular travel across London
• Contract: Permanent, full‑time (35 hours per week)

In this pivotal role, you will ensure the smooth operation of their Executive Board and governance processes, while also managing logistics for high‑profile events and conferences. You'll be the go‑to person for coordination, communication, and planning at the heart of their organisation. You also need to be available to travel internationally approximately 8 times a year.

Administration & Governance

• Provide comprehensive administrative support to the Board of Governors and Executive Team.
• Organise, attend, and minute meetings; prepare agendas and track actions.
• Draft letters, reports, and references; manage sensitive information with discretion.
• Coordinate communication between governors, directors, school leaders, and external stakeholders.
• Support governor performance reviews and induction/training processes.

Compliance

• Maintain accurate records of appointments, attendance, and declarations of interest.
• Ensure compliance with governance legislation and GDPR.
• Manage the organisation's policy library and collaborate with department heads.

Events & Engagement

• Plan and coordinate internal and external events, including conferences and graduations.
• Manage logistics for Executive Team attendance at speaking engagements and media events.
• Liaise with venues, suppliers, and stakeholders; negotiate contracts within budget.
• Work with Marketing and PR teams to ensure effective promotion and thought leadership opportunities.

• Strong organisational and time‑management skills.
• Excellent written and verbal communication.
• Experience in high‑level administration and event coordination.
• Ability to handle confidential information with integrity.
• Proficiency in modern office software and scheduling tools.

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