Executive Assistant

Rothschild & Co; Greater London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading global financial services firm in Greater London is seeking an experienced Executive Assistant to support the Group CFO and COO. This role requires a proactive, organized individual who can manage competing priorities and ensure the executive's preparedness for meetings. The ideal candidate will have prior executive-level support experience, exceptional communication skills, and proficiency in Microsoft Office. Join a team focused on fostering strong relationships and a supportive work environment.

Qualifications

• Prior experience as an Executive Assistant supporting C-suite level executives.
• Advanced knowledge of Outlook, Word, PowerPoint, and Excel.
• Excellent interpersonal skills to communicate effectively at all levels.

Responsibilities

• Provide extensive EA support for the Group CFO/COO.
• Anticipate challenges and resolve issues proactively.
• Ensure the executive is prepared for all meetings and events.

Skills

Time Management

Microsoft Office

Organizational skills

Microsoft Outlook

Microsoft Word

Personal Assistant Experience

Microsoft PowerPoint

Calendar Management

Microsoft Excel

Administrative Experience

Tools

Outlook

Microsoft Office Suite

Job description

About Us

Rothschild & Co is a leading global financial services group with seven generations of family control and a history of over 200 years at the centre of the worlds financial markets.

Our expertise intellectual capital and global network enable us to provide a distinct perspective that makes a meaningful difference to our clients communities and planet.

We have 4600 talented specialists on the ground in over 40 countries around the world enabling us to deliver a unique global perspective across four market‑leading business divisions Global Advisory Wealth Management Asset Management and Five Arrows.

As a family-controlled business built on relationships we place a huge emphasis on our people and finding the right colleagues to take our business forward.

Rothschild & Co is committed to an inclusive and supportive environment where different perspectives are valued. We are focused on the attraction and recruitment development and retention and progression of high calibre talent to ensure we and our clients benefit from the value of difference.

Overview of Role

The Executive Assistant will a pivotal role in supporting the Group CFO / COO acting as a trusted partner and key liaison both internally and externally. This position requires a proactive highly organised individual who can anticipate needs manage competing priorities and ensure the executive is fully prepared for all commitments. The Executive Assistant is responsible for maintaining the smooth operation of the executive office facilitating effective communication and fostering strong relationships across the business.

Responsibilities

• Provide extensive EA support acting as the gatekeeper for the Group CFO / COO and representing the executive both internally and externally.
• Anticipate challenges proactively resolve issues and prioritise competing demands.
• Ensure the executive is fully prepared for all meetings and events providing relevant papers talking points and scripts.
• Schedule and coordinate regular 1-2-1 meetings with direct reports and senior management.
• Organise internal and external lunch arrangements.
• Organise complex international and domestic travel including hotel bookings airport transfers and detailed itineraries.
• Prepare accurate travel documentation including contact details and key addresses.
• Manage all communication channels (phone email etc.) responding promptly and appropriately.
• Oversee both direct and central inboxes flagging urgent requests and tracking action items to completion.
• Draft review and proofread correspondence and presentations as required.
• Provide assistance with external roles and personal admin for the Group CFO / COO (e.g. appointments family travel reminders).
• Reconcile expenses and claims promptly and accurately.

Experience Skills and Competencies Required

• Prior experience as an Executive Assistant supporting Board or C-suite level executives on a 1-2-1 basis.
• Advanced knowledge of Outlook Word PowerPoint and Excel.
• Excellent interpersonal skills able to communicate clearly and effectively at all levels within Rothschild & Co globally and externally with clients and prospects.
• Ability to maintain high-level of confidentiality in respect of information / documents / projects being produced / undertaken.
• Ability to manage several projects simultaneously whilst achieving consistently high standards of accuracy detail and deadlines.
• Proactive attitude with the ability to act with good judgment and common sense on a day-to-day basis regarding assigned and ad hoc duties.
• Self-motivated confident resilient a team player with a good sense of humour.
• Enthusiastic attitude solutions focused reliable with a flexible attitude towards working hours.
• Ability to work with limited direction and build up a thorough knowledge of an organisation.

Other

• Build and maintain good working relationships with other EAs / Team Assistants across the business.
• Build and maintain trusted relationships with board members senior leaders and external stakeholders acting as a key liaison for the executive office.
• Facilitate cross-functional collaboration and act as a bridge between the executive office and key stakeholders.
• Adapt to changing priorities and provide flexible support as needed.

Our goal is to have a balanced inclusive and flexible environment which enables all colleagues to achieve their personal and professional aspirations and to ensure that Rothschild & Co provides longer term opportunities for talent.

Key Skills: Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite

Employment Type: Full-Time

Experience: years

Vacancy: 1