Executive Assistant

PDR Solutions Ltd; England; Hybrid; GBP 40,000 - 55,000; Full time

Job summary

A leading financial services firm in the United Kingdom is seeking an accomplished Executive Assistant to support senior executives including the Chief Risk Officer and Chief People Officer. The role involves extensive diary management, event organization, and handling sensitive communications. Candidates should demonstrate strong organizational skills, discretion, and proficiency in Office applications. This position offers a hybrid working model and generous vacation benefits.

Benefits

30 days annual leave plus bank holidays

Pension scheme with competitive employer contribution

Flexible working days

Qualifications

• Proven experience providing EA support at Executive Level.
• Ability to handle sensitive information with discretion.
• Strong competency in Microsoft Office suite.

Responsibilities

• Provide secretarial and administrative support to executives.
• Manage and schedule meetings, events, and travel arrangements.
• Prepare and distribute meeting minutes and follow up on action points.

Skills

Diary management

Communication skills

Time management

Attention to detail

Proactive problem-solving

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Zoom

Job description

Are you an accomplished EA with proven experience supporting Board Members?

Do you have proven experience providing complex and extensive diary management for a number of senior leaders?

Are you able plan and organise your own programme of work, identifying and solving problems in a proactive manner?

If so we would like to hear from you.

Our client, a leading financial services firm, are looking for an experienced, dynamic, enthusiastic and well organised Executive Assistant that can take the reins and ensure the Chief Risk Officer, Chief People Officer and Chief Commercial Officer are fully supported.

As an Executive Assistant your main responsibilities will include:

• Being the first point of contact for and providing a full range of secretarial and administrative services to the CRO, CPO and CCO.
• Extensive diary management, scheduling all internal and external meeting, organising events and liaising with key stakeholders.
• Monitoring all incoming communications and delegating as appropriate.
• Arranging travel, accommodation and monitoring expense claims.
• Collating and preparing MI for executive and governance meetings
• Providing accurate and extensive minute taking, distributing minutes and providing follow up on actions if needed.

As an Executive Assistant you will be highly organised and self-motivated, with strong attention to detail and the ability to prioritise as changing needs dictate. You will also:

• Have proven experience of providing EA support at Executive (C Suite) Level and working directly with boards and Senior Management.
• Possess integrity and discretion in dealing with often highly sensitive information
• Clear and concise communications skills with the ability to adapt to a wide range of audiences
• Be able to demonstrate a high level of competency in diary and time management, typing and IT skills.
• A strong working knowledge of Outlook, Word, Excel, PowerPoint, Microsoft Teams and Zoom.

Based from the Kings Hill Head Quarters you will benefit from:

• Hybrid working, 2-3 office days per week flexibility may be needed to meet the needs of the directors.
• 30 days Annual Leave, plus Bank Holidays
• A variety of additional Work and Social Benefits including a pension scheme with better-than-market employer contribution option

If you are resourceful, innovative and proactive then this is the role for you!

To find out more about this opportunity please call Phil in the office or send your CV to apply.