Executive Assistant to CEO

PDR Solutions Ltd; England; Hybrid; GBP 35,000 - 50,000; Full time

Job summary

A leading financial services firm in the United Kingdom is seeking an experienced Executive Assistant to support their CEO. Your key responsibilities will include extensive diary management, arranging travel, and providing overall administrative support for senior leaders. The role requires integrity and discretion, proactive problem-solving skills, and a strong proficiency in Microsoft Office tools. This position offers a hybrid working schedule and generous leave benefits, ideal for resourceful and innovative candidates.

Benefits

30 days Annual Leave

Pension scheme with better-than-market employer contributions

Work and Social Benefits

Qualifications

• Proven experience providing EA support at Executive level.
• Ability to manage sensitive information with discretion.
• High competency in time management and IT skills.

Responsibilities

• Provide administrative support to the CEO and senior leaders.
• Manage extensive diaries and organize meetings.
• Coordinate travel and monitor expense claims.

Skills

Diary management

Clear and concise communications

Problem-solving

Integrity and discretion

IT skills

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Zoom

Job description

Are you an accomplished EA with proven experience supporting Board Members?

Do you have proven experience providing complex and extensive diary management for a number of senior leaders?

Are you able plan and organise your own programme of work, identifying and solving problems in a proactive manner?

If so we would like to hear from you.

Our client, a leading financial services firm, are looking for an experienced, dynamic, enthusiastic and well organised Executive Assistant to fully support their CEO.

As and Executive Assistant to the CEO your main responsibilities will include:

• Being the first point of contact for and providing a full range of secretarial and administrative services to the CEO, CFO and Cheif of Staff.
• Extensive, proactive diary management, scheduling all internal and external meeting, organising events and liaising with key stakeholders.
• Monitoring all incoming communications and delegating as appropriate.
• Arranging travel, accommodation and monitoring expense claims.
• Supporting all governance for the CEO with preparation for, and follow up from, meetings and their associated issues including; information gathering and review, agenda creation, minute taking, drafting emails and facilitating follow up actions.
• Organising virtual, internal and external staff events across various platforms alongside theChief of Staff

As an Executive Assistant to the CEO you will:

• Have proven experience of providing EA support at Executive (C Suite) Level and working directly with boards and Senior Management.
• Possess integrity and discretion in dealing with often highly sensitive information
• Clear and concise communications skills with the ability to adapt to a wide range of audiences
• Be able to demonstrate a high level of competency in diary and time management, typing and IT skills.
• A strong working knowledge of Outlook, Word, Excel, PowerPoint, Microsoft Teams and Zoom.

Based from the Kings Hill Head Quarters you will benefit from:

• Hybrid working, 2-3 office days per week flexibility may be needed to meet the needs of the directors.
• 30 days Annual Leave, plus Bank Holidays
• A variety of additional Work and Social Benefits including a pension scheme with better-than-market employer contribution option

If you are resourceful, innovative and proactive then this is the role for you!

To find out more about this opportunity please call Phil in the office or send your CV to apply.