Executive Assistant to Founder

LRA Search; Greater London; On-site; GBP 50,000 - 55,000; Full time

Job summary

A prestigious architecture studio is seeking an Executive Assistant to support the CEO for an 8-month contract. The ideal candidate will manage complex scheduling, coordinate travel, and engage with clients while providing high-level administrative support. Applicants should have a minimum of 3 years of experience in similar roles. Strong organisational skills and the ability to work closely with senior leaders in a creative setting are essential. This position is on-site in Central London, offering a salary of £50,000 - £55,000.

Qualifications

• Minimum 3 years of experience as an Executive Assistant or Personal Assistant.
• Ability to work closely with senior leaders in a creative environment.
• Experience in architecture or creative industries is a plus.

Responsibilities

• Manage diary and inbox for the CEO efficiently.
• Prepare agendas and meeting packs and track actions.
• Co-ordinate travel and conference schedules.
• Act as liaison for clients and internal stakeholders.
• Support business development activities.
• Maintain administrative processes and filing systems.
• Provide private PA support and personal diary management.

Skills

Organisational skills

Communication skills

Detail-oriented

Resourcefulness

Job description

Executive Assistant to CEO – Architecture Studio

Central London (on-site) |£50,000 - £55,000

8 month FTC

We’re partnering with a prestigious international architecture studio to find a proactive and polished EA to support their Founder & CEO for 8 months to cover a period of maternity leave.

As EA to the CEO, you will play a pivotal role in supporting senior leadership and ensuring the smooth running of both business and studio operations. You’ll be trusted with high-level responsibility, complex scheduling, client engagement, event coordination and confidential personal support.

Key Responsibilities

• Extensive diary and inbox management, ensuring the CEO is briefed, prepared and operating efficiently.
• Preparing agendas, meeting packs and minutes; tracking actions and following up across the business.
• Coordinating international travel, itineraries and conference schedules.
• Acting as a key liaison for clients, collaborators and internal stakeholders.
• Supporting business development activity, including pipeline tracking and post-event follow-up.
• Maintaining filing, CRM/contacts databases and ensuring smooth administrative processes.
• Assisting with studio operations, events, presentations, staff communications and front-of-house duties.
• Providing discreet private PA support including personal diary management, household administration and occasional errands.

About You

We’re looking for someone who is:

• Organised, detail-driven and able to anticipate needs before they arise.
• Exceptional at communication, both written and verbal.
• Resilient, resourceful and calm under pressure.
• Confident working closely with senior leaders in a busy, creative setting.
• Experienced: minimum 3 years supporting at Executive Assistant or Personal Assistant level.

Experience in architecture, design, property or another creative industry is beneficial but not essential. What matters most is attitude, polish and the ability to make things happen.