Executive Assistant

Howard James Recruitment Consultancy Ltd; Baildon; On-site; GBP 22,000 - 26,000; Part time

Job summary

A recruitment consultancy is seeking an experienced Executive Assistant for a 12-month maternity cover role based in Shipley, Yorkshire. The position offers 30 hours per week, with a salary range of £22,400 to £25,600 per annum (pro rata). Key responsibilities include managing a complex diary, providing high-level support, and supervising a junior team member. The ideal candidate will have strong organisational skills, excellent communication abilities, and experience supporting senior leaders. This role is office-based in a supportive, fast-paced environment.

Qualifications

• Experience supporting a senior leader as a PA or Executive Assistant.
• Excellent written communication and correspondence drafting skills.
• Strong organisational ability and experience delivering successful events.

Responsibilities

• Managing a complex diary and coordinating meetings.
• Providing high-level executive support and acting as a key liaison point.
• Maintaining databases and handling administrative casework.

Skills

Organisational ability

Written communication

Multitasking

IT skills

Event management

Minute-taking

Tools

Microsoft Office

Job description

Executive Assistant (12-Month Maternity Cover, 30 Hours/Week)

Location: Office-based, Shipley, Yorkshire

Salary: £22,400 - £25,600 per annum (pro rata)

Contract: Part-time, Fixed-term (12 months)

Howard James Recruitment is delighted to be supporting a well-established organisation in their search for a highly organised and proactive Executive Assistant. This is a fantastic opportunity to step into a varied and impactful role, providing high-level support over a 12-month maternity cover contract.

You’ll be joining a friendly, fast-paced environment where no two days are the same, and your ability to stay calm, organised, and one step ahead will make you an invaluable part of the team.

Key Responsibilities

• Managing a complex diary and coordinating meetings, events, and commitments
• Handling incoming calls, emails, social media messages, and face-to-face enquiries
• Providing high-level executive support and acting as a key liaison point
• Supporting the planning and delivery of events, including logistics and on-the-day coordination
• Maintaining databases and handling administrative casework
• Building strong working relationships with stakeholders and colleagues
• Processing expenses and completing reconciliation tasks
• Ensuring compliance with data protection requirements and maintaining accurate records
• Supervising one junior team member and preparing briefing materials
• Taking minutes and supporting meetings as needed
• Being flexible for occasional travel and out-of-hours duties when required

Person Specification

Essential:

• Experience supporting a senior leader as a PA or Executive Assistant
• Excellent written communication and correspondence drafting skills
• Confident, friendly, and professional approach when dealing with people
• Strong organisational ability and experience delivering successful events
• Ability to handle sensitive and confidential information
• Experience managing or supervising others
• Excellent multitasking and prioritisation skills
• Strong minute-taking and summarisation abilities
• Proficiency in Microsoft Office and strong IT skills
• Solid understanding of relevant legislation and how it may affect local stakeholders

Desirable:

• Experience in a politically sensitive or public-facing environment
• Experience managing expenses
• Experience working with dispersed teams
• Knowledge of the local area
• Alignment with the organisation's values

Additional Information

The successful candidate will be required to complete security vetting during onboarding.

For more information or indeed to apply please send your CV to us via the "Apply Now" button and one of the team will call you back to discuss your application in greater detail.