Executive Team Assistant

Office Angels; Wimbledon; On-site; GBP 33,000 - 38,000; Full time

Job summary

A recruitment agency is seeking a proactive Executive Team Assistant to support their Executive Board and Chair of Governors. Based in Wimbledon, the role involves comprehensive administrative support, governance compliance, and event coordination. The ideal candidate will possess strong organizational skills, excellent communication, and experience in high-level administration. This full-time position offers a salary range of £33,855 to £37,063 per annum with opportunities for international travel.

Qualifications

• Strong organisational and time-management skills are essential.
• Excellent written and verbal communication is required.
• Previous experience in high-level administration and event coordination is vital.

Responsibilities

• Provide comprehensive administrative support to the Board of Governors and Executive Team.
• Organise, attend, and minute meetings; prepare agendas and track actions.
• Coordinate communication between governors, directors, school leaders, and external stakeholders.

Skills

Strong organisational and time‑management skills

Excellent written and verbal communication

Experience in high‑level administration

Event coordination

Proficiency in modern office software

Job description

Join our client and make a difference!

Our client is looking for a highly organised and proactive Executive Team Assistant to support their Executive Board and Chair of Governors. This is a dynamic role where you'll combine top‑tier administrative skills with event coordination expertise.

Job Title: Executive Team Assistant

• Reporting to: PA to CEO / Central Office Manager (and Chair of Governors)
• Salary: £33,855 - £37,063 per annum
• Location: Wimbledon, with regular travel across London
• Contract: Permanent, full‑time (35 hours per week)

In this pivotal role, you will ensure the smooth operation of their Executive Board and governance processes, while also managing logistics for high‑profile events and conferences. You'll be the go‑to person for coordination, communication, and planning at the heart of their organisation. You also need to be available to travel internationally approximately 8 times a year.

Responsibilities

Administration & Governance

• Provide comprehensive administrative support to the Board of Governors and Executive Team.
• Organise, attend, and minute meetings; prepare agendas and track actions.
• Draft letters, reports, and references; manage sensitive information with discretion.
• Coordinate communication between governors, directors, school leaders, and external stakeholders.
• Support governor performance reviews and induction/training processes.

Compliance

• Maintain accurate records of appointments, attendance, and declarations of interest.
• Ensure compliance with governance legislation and GDPR.
• Manage the organisation's policy library and collaborate with department heads.

Events & Engagement

• Plan and coordinate internal and external events, including conferences and graduations.
• Manage logistics for Executive Team attendance at speaking engagements and media events.
• Liaise with venues, suppliers, and stakeholders; negotiate contracts within budget.
• Work with Marketing and PR teams to ensure effective promotion and thought leadership opportunities.

Essential Skills & Experience

• Strong organisational and time‑management skills.
• Excellent written and verbal communication.
• Experience in high‑level administration and event coordination.
• Ability to handle confidential information with integrity.
• Proficiency in modern office software and scheduling tools.

Office Angels is an employment agency and business. We are an equal‑opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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