Office Manager

GKN; Birmingham; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading aerospace company in Birmingham is searching for an experienced Office Manager to ensure the smooth operation of its corporate headquarters. The role includes providing high-level administrative support, managing office facilities, and ensuring a welcoming environment for all visitors. Candidates should have proven experience in office management, exceptional organisational skills, and proficiency in MS Office. Benefits include a competitive salary, industry-leading pension scheme, and opportunities for personal and professional development.

Benefits

Competitive salary dependent on experience

Industry leading pension scheme – match up to 8% on a 1 : 1.5 basis

Life assurance – 8 x salary

25 days holiday plus bank holidays

Income protection

Shopping discounts

Cycle To Work Scheme

Employee Assistance Programme

Virtual GP Clinic for you and immediate family

Qualifications

• Proven experience in office management, executive support and front‑of‑house roles.
• Strong proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook).
• Excellent organisational, time‑management and multitasking skills.

Responsibilities

• Manage reception and front‑of‑house services ensuring a professional and welcoming environment.
• Provide comprehensive diary management and meeting coordination for two senior executives.
• Ensure compliance with health, safety and environmental (HSE) standards.

Skills

Office Manager Experience

Microsoft Office

Management Experience

QuickBooks

Administrative Experience

Human Resources

Education

Professional qualification in administration, facilities or office management

Job description

Fantastic challenges. Amazing opportunities.

GKN Aerospace is reimagining air travel : going further faster and greener! Fuelled by great people whose expertise and creativity sets the standards in our industry were inspired by the opportunities to innovate and break boundaries. Were proud to play a part in protecting the worlds democracies. And were committed to putting sustainability at the centre of everything we do opening up and protecting our planet. With over 16000 employees across 33 manufacturing sites in 12 countries we serve over 90% of the worlds aircraft and engine manufacturers and achieved sales of 3.35 2023. There are no limits to where you can take your career.

Job Summary

We are looking for an Office Manager to join our sociable lively team to work in our vibrant office environment. The Office Manager / Front of House / Executive Assistant is central to the smooth and professional operation of our Birmingham Corporate Headquarters. This multifaceted role ensures a welcoming environment for all staff and visitors combining high‑level administrative support to senior leadership with responsibility for office facilities health and safety and front‑of‑house services. The postholder acts as a trusted point of contact for internal and external stakeholders managing office operations vendor relationships and compliance with company policies. Supporting two senior executives the role includes complex diary management travel coordination and confidential administrative tasks. The successful candidate will demonstrate exceptional organisational skills attention to detail and the ability to foster a positive inclusive workplace culture. This is a highly visible position requiring discretion adaptability and a proactive approach to both day‑to‑day operations and strategic initiatives.

The Office Manager will be required to be on site five days per week from 8.00am -5.00pm.

How You’ll Contribute

• Manage reception and front‑of‑house services ensuring a professional and welcoming environment
• Act as the first point of contact for visitors, clients and contractors
• Oversee office entrance control, security badge management and parking allocations
• Coordinate visitor access, meeting room bookings and hospitality requirements
• Provide comprehensive diary management and meeting coordination for two senior executives
• Arrange domestic and international travel, accommodation and itineraries for executives
• Assist in preparation of annual report
• Manage office supplies procurement and relationships with vendors and service providers
• Oversee contracts for cleaning, catering, equipment and other office services
• Ensure compliance with health, safety and environmental (HSE) standards including fire safety and PAT testing
• Conduct regular office inspections and address maintenance or facility issues promptly
• Liaise with building management, IT and contractors for maintenance and security protocols
• Coordinate onboarding and off‑boarding processes including workspace and systems setup
• Maintain filing systems, databases and office records including archives
• Support internal communications, manage office distribution lists and update SharePoint sites
• Organise internal events, team‑building activities and leadership off‑sites
• Handle confidential information with discretion and professionalism
• Promote a positive inclusive and efficient workplace culture aligned with organisational values

What You’ll Bring

Essential

• Proven experience in office management, executive support and front‑of‑house roles
• Strong proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook)
• Excellent organisational, time‑management and multitasking skills
• Professional communication and interpersonal abilities
• Experience managing vendors, contracts and office budgets
• Knowledge of HSE compliance and office safety standards
• Ability to handle confidential information with discretion
• Proactive, adaptable and solutions‑focused approach

Desirable

• Experience in facilities management and vendor coordination
• Familiarity with visitor management systems and travel booking platforms
• Event coordination experience
• Understanding of GDPR and data protection principles
• Professional qualification in administration, facilities or office management
• Experience supporting multiple senior leaders in a corporate HQ environment

Benefits

• Competitive salary dependent on experience
• Industry leading pension scheme – match up to 8% on a 1 : 1.5 basis
• Life assurance – 8 x salary
• 25 days holiday plus bank holidays
• Income protection
• Shopping discounts
• Cycle To Work Scheme
• Employee Assistance Programme
• Virtual GP Clinic for you and immediate family

Everyone is welcome to apply to GKN. We believe that we can only achieve our ambitions through a coming together of diverse minds who enjoy collaborating in an inspirational environment. Through our commitment to diversity, inclusion and belonging and by living our five powerful principles we’ve created a culture where everyone feels welcome to contribute. Its a culture that won us The Best Workplace Culture Award. By embracing and celebrating what makes us unique we encourage everyone to bring their full self to work.

We’re also committed to providing an accessible recruitment process so if you require reasonable adjustments at any stage during our recruitment process please get in touch and let us know.

We are the place where human dreams plus human endeavour shape the future of aerospace innovation and technology.

Key Skills

• Office Manager Experience
• Microsoft Office
• Management Experience
• QuickBooks
• Accounting
• Office Experience
• Dental Office Experience
• Payroll
• Administrative Experience
• Eaglesoft
• Human Resources
• Bookkeeping

Employment Type: Full Time