Executive Assistant to CEO

PDR Solutions Ltd; Kings Hill; Hybrid; GBP 40,000 - 55,000; Full time

Job summary

A leading financial services firm in Kings Hill is seeking an experienced Executive Assistant to support the CEO. Responsibilities include managing diaries, organizing meetings and travel, and handling sensitive information. Ideal candidates will demonstrate experience at the executive level with strong communication, problem-solving, and IT skills. Benefits include hybrid working, 30 days annual leave, and additional perks. If you're resourceful and proactive, we want to hear from you.

Benefits

Hybrid working

30 days annual leave plus bank holidays

Pension scheme with good employer contributions

Qualifications

• Proven experience supporting senior executives at C Suite level.
• Clear and concise communication skills adaptable to various audiences.
• High competency in diary management and IT skills.

Responsibilities

• Provide full administrative support to the CEO, CFO, and Chief of Staff.
• Manage complex diary, schedule meetings, and organize events.
• Handle incoming communications and delegate tasks appropriately.
• Arrange travel and accommodation, monitoring expenses.
• Prepare for meetings, including agenda creation and minute taking.

Skills

Diary management

Communication skills

Problem-solving

Discretion

IT skills

Tools

Outlook

Word

Excel

PowerPoint

Microsoft Teams

Zoom

Job description

Are you an accomplished EA with proven experience supporting Board Members?

Do you have proven experience providing complex and extensive diary management for a number of senior leaders?

Are you able plan and organise your own programme of work, identifying and solving problems in a proactive manner?

If so we would like to hear from you.

Our client, a leading financial services firm, are looking for an experienced, dynamic, enthusiastic and well organised Executive Assistant to fully support their CEO.

As an Executive Assistant to the CEO your main responsibilities will include :

• Being the first point of contact for and providing a full range of secretarial and administrative services to the CEO, CFO and Cheif of Staff.
• Extensive, proactive diary management, scheduling all internal and external meeting, organising events and liaising with key stakeholders.
• Monitoring all incoming communications and delegating as appropriate.
• Arranging travel, accommodation and monitoring expense claims.
• Supporting all governance for the CEO with preparation for, and follow up from, meetings and their associated issues including; information gathering and review, agenda creation, minute taking, drafting emails and facilitating follow up actions.
• Organising virtual, internal and external staff events across various platforms alongside theChief of Staff

As an Executive Assistant to the CEO you will :

• Have proven experience of providing EA support at Executive (C Suite) Level and working directly with boards and Senior Management.
• Possess integrity and discretion in dealing with often highly sensitive information
• Clear and concise communications skills with the ability to adapt to a wide range of audiences
• Be able to demonstrate a high level of competency in diary and time management, typing and IT skills.
• A strong working knowledge of Outlook, Word, Excel, PowerPoint, Microsoft Teams and Zoom.

Based from the Kings Hill Head Quarters you will benefit from :

• Hybrid working, 2-3 office days per week flexibility may be needed to meet the needs of the directors.
• 30 days Annual Leave, plus Bank Holidays
• A variety of additional Work and Social Benefits including a pension scheme with better-than-market employer contribution option

If you are resourceful, innovative and proactive then this is the role for you!

To find out more about this opportunity please call Phil in the office or send your CV to apply