Executive Assistant jobs in Canada

Job Title: Office Administrative Assistant
Location: Saint John , NB
Shift/Hours: Monday to Friday - 8:00am to 5:00pm
Pay Rate: $ 20.00 - $2 1 .00/Hour

Job Information
This role requires a confident, personable individual who thrives in a fast-paced setting and can manage multiple priorities with efficiency. Strong communication, organizational skills, and attention to detail are essential, as you'll handle a mix of administrative duties, assist with payments , and schedule deliveries.

Responsibilities:

• Scheduling and Coordination: Manage and organize appointments, meetings, and events; ensure all necessary arrangements are made for smooth execution.
• Communication: Serve as the primary point of contact for internal and external communications; handle inquiries with professionalism and a friendly attitude.
• Documentation Management: Prepare, edit, and distribute various documents including reports, presentations, and Correspondence; maintain accurate and organized filing systems (both electronic and physical).
• Data Entry and Reporting: Utilize Quickbooks and Microsoft Excel to manage data , billing, and create spreadsheets
• Office Organization: Oversee office supplies and equipment; coordinate maintenance and repairs as needed to ensure a well-functioning office environment.

Requirements:

• High school diploma or equivalent; applicants with a certificate or degree in a related field will be priority .
• 1-3 years of experience in an administrative role or similar position is preferred.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Proficiency with Quickbooks is a definite asset.
• Strong organizational and time management skills, with the ability to handle multiple tasks simultaneously.
• Excellent written and verbal communication skills.
• A proactive approach to problem-solving and a willingness to assist team members as needed.