Executive Assistant

Randstad Canada; Toronto; On-site; CAD 50,000 - 70,000; Part time

Job summary

A recruiting firm is seeking a highly skilled Executive Assistant to provide comprehensive support to executives and the Board of Directors in Downtown Toronto. The ideal candidate will have 3-5 years of experience, strong organizational skills, and knowledge of governance practices. This role offers a hybrid work environment and the opportunity to work in a purpose-driven organization.

Benefits

Hybrid work environment

Transit accessible location

Work for a purpose-based organization

Qualifications

• Minimum 3–5 years of experience supporting senior-level executives.
• Experience with board support and governance.
• Strong organizational and communication skills.

Responsibilities

• Coordinate all meetings of the Board and Committees.
• Record and prepare accurate meeting minutes.
• Provide direct administrative support to the President and CEO.
• Manage confidential and time-sensitive information.

Skills

Executive-level administrative experience

Governance practices

Calendar management

Confidentiality

Education

Post-secondary education in administration, business, or governance

Job description

CALLING ALL EXECUTIVE ASSISTANTS DOWNTOWN TORONTO

Our client is seeking a highly skilled and experienced Executive Assistant to provide comprehensive support to our President / CEO and Board of Directors. This role is ideal for a proactive and organized professional who thrives in a dynamic, mission-driven environment.

If you have previous experience working in the Not-for-Profit sector, supporting C-Suite Executives and a Board of Directors, we want to hear from you!

If you are interested in this opportunity, please apply online with a copy of your resume. We thank all interested applicants in advance; only successful candidates will be contacted.

Position : Executive Assistant

Employment Type : Contract

Location : Downtown Toronto

Start Date : ASAP

Advantages

• Hybrid work environment
• Transit accessible location
• Work for a value-driven and purpose-based organization

Responsibilities

• Coordinate all meetings of the Board and Committees, including scheduling, logistics, agenda preparation, and document distribution.
• Record and prepare accurate meeting minutes in accordance with organizational and legal standards.
• Maintain Board records, including bylaws, policies, meeting minutes, terms of office, and governance documentation.
• Support Board member onboarding, orientation, and ongoing engagement.
• Ensure adherence to organizational policies and best practices in Board operations.
• Provide direct administrative support to the President and CEO, including calendar management, correspondence, travel arrangements, and meeting preparation.
• Manage confidential and time-sensitive information with discretion.
• Prepare briefing materials, presentations, and reports as requested.
• Coordinate internal and external meetings, events, and stakeholder engagements.
• Act as a liaison between the President and CEO and internal/external stakeholders.
• Assist with special projects and strategic initiatives as directed.
• Perform other duties as assigned.

Qualifications

• Post-secondary education in administration, business, governance, or a related field.
• Minimum 3–5 years of executive-level administrative experience and governance/board support responsibilities.
• Experience providing direct support to senior-level staff and supporting Board/Committee needs.
• Knowledge of governance practices and non-profit/board operations.

Summary

If you are interested in this opportunity, please apply online with a copy of your resume. We thank all interested applicants in advance; only successful candidates will be contacted.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. We are dedicated to increasing equity, diversity, and inclusion within the workplace by examining our policies, practices, and systems throughout the entire employment lifecycle, including recruitment, retention, and advancement for all employees. We are committed to respecting human rights and taking positive actions to ensure full participation in the workforce, especially for underrepresented groups such as women, non-binary/gender non-conforming individuals, Indigenous Peoples, persons with disabilities, visible minorities, racialized groups, and the LGBTQ2+ community.

We support accessibility and accommodation needs throughout the employment process. Please identify any accommodation requirements by emailing [e-mail] to ensure full participation in the interview process.