Executive Assistant

Alltech Consulting Services; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A consulting firm in Toronto is looking for an Executive Assistant to provide high-level administrative support. The ideal candidate will have at least 3 years of experience, strong problem-solving skills, and proficiency in Microsoft Office. Responsibilities include managing calendars, handling requests, and supporting senior management in a fast-paced environment.

Qualifications

• Minimum of 3 years of experience in an Executive or Administrative Assistant role.
• Experience in calendar management.
• Strong working experience with Microsoft Office applications.

Responsibilities

• Perform administrative functions requiring confidentiality.
• Provide high-level support including research and report preparation.
• Interact with staff at all levels in a fast-paced environment.

Skills

Administrative support

Calendar management

Problem-solving

Interpersonal skills

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Education

High school diploma or GED

Bachelor's degree

Job description

Job Description

Job Description The Executive Assistant will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound decision making for the executive and his / her team. You will provide high-level administrative support by periodically providing research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, travel arrangements, and scheduling meetings.

Additionally, the ability to interact with staff (at all levels) in a fast-paced environment, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism is crucial to this role. You should demonstrate experience in developing relationships in a highly matrixed organization as well as experience in handling the administrative and executive support related tasks with minimal supervision. You will need to adapt procedures, processes, and techniques to the completion of assignments and in line with the department’s activities and goals.

Qualifications :

Minimum of 3 years of experience in an Executive or Administrative Assistant role

High school diploma or GED is required; Bachelor’s degree preferred

Being able to multi-task in a fast-paced environment

Experience in calendar management

Adaptable team player

Good problem-solving ability

Strong working experience with Microsoft Word, Excel and PowerPoint, including table creation, mail merges and basic formatting

Knowledge of general office procedures (e.g., filing, correspondence, scheduling, expenses, calendar)

Effective interpersonal skills and excellent telephone etiquette

Tact and good judgment in confidential situations and proven experience interacting with senior management