Executive Assistant To Senior Rabbi

Telescope Recruitment; Toronto; On-site; CAD 55,000 - 75,000; Full time

Job summary

A dynamic nonprofit organization in Toronto seeks an Executive Assistant to support the Senior Rabbi. The role involves managing the rabbi's calendar, assisting with fundraising activities, and maintaining organized records. Ideal candidates will possess strong organizational skills, experience as an executive assistant, and familiarity with digital tools. This full-time position requires excellent communication skills and offers a salary range of 55-75k CAD.

Qualifications

• Experience as an executive assistant, preferably in a nonprofit.
• Strong written communication skills and attention to detail.
• Ability to multitask and prioritize effectively.

Responsibilities

• Manage Senior Rabbi’s calendar including meetings and appointments.
• Plan and assist with fundraising activities.
• Coordinate communication with donors.

Skills

Organizational skills

Time management skills

Written communication

Familiarity with Google Workspace

Experience in fundraising

Discretion and professionalism

Education

Experience as an executive assistant

Tools

Salesforce CRM

Microsoft Office

Job description

Job Title : Executive Assistant To Senior Rabbi

Reports To : Senior Rabbi

Location : North York (in-person, daily)

Job Type : Full-Time (40 hours per week)

Working Days / Hours :

• Monday to Thursday : 9 am - 6 pm
• Friday : 9 am - 1 pm

Salary Range : 55-75k CAD

Benefits : No

Vacation :

Year 1 : 10 days (2 weeks)

Year 2 to 5 : 15 days (3 weeks)

Year 6+ : 20 days (4 weeks)

Our employer, a dynamic Orthodox Jewish non-profit organization , is seeking an Executive Assistant to support the Senior Rabbi (SR) of their Community Center of Toronto.

Key Responsibilities :

Plan and assist with Fundraising activities

Collect Pledges

Manage SR’s calendar, including scheduling meetings, appointments, life cycle events, fundraising activities, deliveries, classes and travel arrangements

Prepare any supportive materials, agendas, and daily reports

Take notes and follow up on action items from internal and external meetings

Handle incoming correspondence and prioritize responses

Coordinate communication with donors

Maintain contact lists and ensure up-to-date records in Salesforce CRM

Maintain digital and physical files in an organized, accessible manner

Ensure smooth daily operations of SR's office

Maintain confidentiality of sensitive organizational and personnel information

Ideal Candidate Will Have :

Appetite for taking initiative and ability to understand the spirit rather than the letter of instruction

Experience as an executive assistant (nonprofit preferred)

Experience in Fundraising activities

Excellent organizational and time management skills

Strong written communication skills and attention to detail

Comfort with digital tools (Google Workspace, Microsoft Office, CRM software)

Demonstrated ability to multitask, prioritize, and take initiative

Discretion and professionalism with sensitive information

Bonus Skills (Not Required) :

Experience supporting nonprofit leadership

Familiarity with donor databases or fundraising software (e.g. Salesforce CRM)

Working knowledge of Russian and Hebrew

Work Environment

Entrepreneurial, fast-paced, collaborative office environment

Occasional evening or weekend work may be required

Occasional evening or weekend work may be required