Executive Assistant

HR Associates; Toronto; Hybrid; CAD 50,000 - 70,000; Part time

Job summary

A leading recruitment firm in Ontario is seeking an Executive Assistant to provide critical support to nonprofit executives. This role includes managing executive correspondence, scheduling, and assisting with board governance functions. The ideal candidate will have over 5 years of experience and proficiency in Microsoft Office. Flexibility for onsite and remote work is essential. Competitive pay and a temporary employment type are offered.

Qualifications

• 5+ years of experience supporting C-Suite executives with flexible working hours.
• Ability to work under pressure, prioritize tasks, and meet deadlines.
• Proficiency in Microsoft Office Suite, OneDrive, and SharePoint.

Responsibilities

• Act as a point of contact for stakeholders, managing correspondence.
• Organize and attend meetings, take minutes, and follow up on action items.
• Prepare meeting materials, presentations, and briefs.

Skills

5+ years of experience supporting C-Suite executives

Ability to work under pressure

Strong critical thinking and problem-solving skills

Discretion and judgment

Proficiency in Microsoft Office Suite

Tools

Microsoft Office Suite

OneDrive

SharePoint

Job description

Join us to apply for the Executive Assistant role at HR Associates.

Since 1996, HR Associates has been a recognized leader in providing temporary services to the public, broader public, and not-for-profit sectors throughout Ontario. With over 20 years of experience, we specialize in recruitment services for administrative and professional positions in areas such as program management, healthcare, communications, human resources, finance, information technology, and policy development.

Executive Assistant

We are seeking a seasoned Executive Assistant to support our nonprofit client in an interim role.

This role involves providing direct executive support for daily operations, collaborating across departments, and managing communication and scheduling tasks. Responsibilities include supporting policy and communication efforts, scheduling meetings, taking minutes, managing calendars and emails, liaising with board members, and handling boardroom administration. You will also monitor correspondence, track expenses, and assist with special projects.

Responsibilities include :

• Act as a point of contact for stakeholders, managing correspondence with professionalism and high attention to detail;
• Organize and attend meetings, take minutes, and follow up on action items;
• Prepare meeting materials, presentations, and briefs;
• Arrange and coordinate travel plans for executives, including flights, accommodations, and transportation;
• Previous experience managing board governance functions is an asset.

Qualifications :

• 5+ years of experience supporting C-Suite executives and flexible working hours to attend meetings as needed;
• Ability to work under pressure, prioritize tasks, and meet deadlines;
• Strong critical thinking, problem-solving skills, discretion, and judgment;
• Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel), OneDrive, and SharePoint;
• Flexibility to work onsite or remotely as required.

If you meet these qualifications and are available immediately, please submit your resume. Only shortlisted candidates will be contacted. For accessibility accommodations during recruitment, call 416-237-1500 x266.

Seniority level

• Associate

Employment type

• Temporary

Job function

• Administrative

Industries

• Non-profit Organizations and Government Administration

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