Executive Assistant

HR Associates; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading non-profit organization in Toronto is seeking a dynamic Executive Assistant to provide executive support. This role involves calendar management, coordinating meetings, and liaising with stakeholders. The ideal candidate has over 3 years of experience in supporting C-Suite executives and possesses excellent communication skills. If you excel in high-pressure environments and are organized, we would love to hear from you.

Qualifications

• Minimum 3+ years of experience providing high-level support to C-Suite executives.
• Strong critical thinking, problem-solving, and decision-making skills.
• Excellent interpersonal and communication skills.

Responsibilities

• Provide day-to-day executive support, including calendar and email management.
• Coordinate and prepare for meetings, including drafting agendas.
• Monitor, review, and respond to correspondence on behalf of the executive.

Skills

Calendar management

Email management

Strong communication skills

Problem-solving

Interpersonal skills

Job description

Overview

Our mission-driven client in the non-profit sector is seeking a dynamic, resourceful, and adaptable Executive Assistant to provide direct executive support and ensure the seamless operation of the executive office. This role involves close collaboration with senior leaders, board members, and cross-functional teams.

Responsibilities

• Provide day-to-day executive support, including calendar and email management, scheduling, and prioritization of competing demands.
• Coordinate and prepare for meetings, including drafting agendas, recording minutes, and supporting boardroom administration.
• Monitor, review, and respond to correspondence on behalf of the executive.
• Support policy and communications initiatives, liaising effectively with board members and key stakeholders.
• Track expenses, prepare reports, and manage special projects as assigned.

Qualifications

• Minimum 3+ years of experience providing high-level support to C-Suite executives.
• Proven ability to work under pressure, manage competing priorities, and consistently meet deadlines.
• Strong critical thinking, problem-solving, and decision-making skills, with discretion and sound judgment in handling sensitive information.
• Excellent interpersonal and communication skills, with the ability to engage confidently with both internal and external stakeholders.
• Willingness and ability to travel frequently throughout Canada.

This is an exciting opportunity to support the leadership team of a values-driven organization that makes a meaningful impact across Canada.

If you are a highly organized professional who thrives in a fast-paced environment, we’d love to hear from you. Please submit your resume for consideration.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

If you require an accommodation during the recruitment process, please call 416-237-1500 x266.