Executive Assistant to the CEO

Mattamy Homes; Toronto; Hybrid; CAD 60,000 - 85,000; Full time

Job summary

An established homebuilding company is seeking an Executive Assistant to the CEO to provide comprehensive administrative support. This key role involves managing the CEO's calendar, overseeing communications, and coordinating special events, ensuring optimal organization and efficiency. The ideal candidate has a Bachelor's degree, extensive experience in administrative roles, and exceptional communication skills. Join a forward-thinking team committed to making a positive impact in the homebuilding industry.

Qualifications

• 7+ years of relevant, progressive work experience.
• Strong prior experience as an EA supporting C-Suite executives in a corporate environment.
• Experience managing highly confidential information with professionalism.

Responsibilities

• Perform a wide range of administrative duties including calendar management.
• Coordinate travel arrangements and manage expenses for the CEO.
• Lead coordination of special events as assigned by the CEO.

Skills

Resourcefulness

Judgment

Problem-solving

Written Communication

Verbal Communication

Time Management

Education

Bachelor’s degree in business, administration, or related field

Tools

MS Office Suite

Excel

Job description

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Location:

Mississauga , Ontario u2013 Hybrid ; travel required ( min. 4 days/week in office)

Company :

Mattamy Homes Canada

Department:

Executive , Mattamy Homes Canada

Employment Type:

Full-Time

Reports to:

Chief Executive Officer

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When it comes to forward-thinking homebuilding and thoughtfully planned communities, Canadians think of Mattamy Homes. And that success is centred on a foundation of great people, because our team is as solid as they come. At Mattamy, we are optimistic, hardworking and supportive. Together we learn and grow as we strive to create a positive impact in the homebuilding industry. Contributing to the Mattamy Way means being surrounded by caring people who encourage you to be exactly who you are. It means your opinion is invited and your contributions count. And it means a career filled with pride, knowing youu2019re part of an environmentally-conscious , action-oriented organization with big plans for the future . The opportunity to bring the future of living to homeowners based on what Canadians value is exciting u2013 and weu2019re making it happen.

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Learn more about what makes working at Mattamy special and our award-winning culture.

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What we offer

As the Executive Assistant to the CEO, you will play a pivotal role in providing administrative support and coordination . You will serve as a trusted advisor, principal aide, administrative expert, project manager , and partner. This role requires a unique blend of strategic thinking and operational expertise along with a proactive and highly organized approach. The Executive Assistant must bring a passion for excellence , superior organizational skills , strong technical aptitude, and a drive to exceed expectations. The ideal candidate is a perceptive critical thinker with the ability to connect dots and to act decisively and proactively with superior judgment and integrity.

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What youu2019ll do

• CEO Support
  • Perform a wide range of administrative duties including calendar management, prioritizing requests while avoiding conflicts , and ensuring smooth day-to-day engagements
  • Overse e all incoming and outgoing communications, including emails, reports, and internal correspondence
  • Provide briefings and serve as the primary point of contact for internal and external contacts , keeping the C E O updated; anticipate the C E Ou2019s needs in advance of meetings
  • Coordinat ion on behalf of the C E O such as travel arrangements, scheduling, expenses, etc.
  • Complete minutes, to-do lists and follow up to ensure tasks are completed on schedule
  • Act as a representative and liaison for the C E O where required
  • Work closely with CEO and stakeholders to ensure coordination and scheduling of upcoming c ommitments and calendar management and EA/PA activities.u00A0
• Events
  • Lead coordination of special events as assigned by C E O (Annual Conferences, Offsite Meetings, Site Tours, Employee Townhalls, Special events, etc.) including venues, meeting rooms, equipment, catering , and/or ad hoc special requests
  • Creating/editing/formatting /printing/distributing documents, organizing materials (Budgets, Presentations, etc.)
  • Research on various specific topics as required
  • Liaison with Parent Company/ Corporate/Divisional Offices including HR and IT as required
• Build highly effective relationships with internal/external stakeholders and help resolve day - to - day priorities and executive issues
• Proactively identify complex issues that need to be highlighted, screened/prioritized, shared, assigned and/or monitored ; i ndependently address issues on behalf of the CEO where possibleu00A0
• Drive development of SMT meeting agendas and content in collaboration with key stakeholdersu00A0
• Manage/own preparations for external engagements with various organizations/groups
• Assist the CEO in all aspects of day-to-day activities to maximize efficiency , including through the use of innovative techn ology
• Support special projects and o ther duties as required

What y ou b ring

• Bacheloru2019s degree in business , administration, or related field requiredu00A0
• Must have 7 + years of relevant, progressive work experience ; s trong prior experience as an EA supporting C-Suite executives in a fast - paced, corporate environment is a must
• Ability to demonstrate a high degree of resourcefulness, initiative, judgement , and problem-solving skills in fast - paced and complex settings
• Experience with a broad range of internal and external stakeholders including board members, senior leaders, and staff, as well as politicians and other high-profile stakeholders
• Exceptional written and verbal communication skills across a variety of platforms and technologies ; ability to draft correspondence that is clear, concise, and grammatically correc t
• Experience developing presentation decks, copywriting, proofreading, and editing
• Impeccable detail-orientation, follow-up, time management, and multi-tasking skillsu00A0
• Experienced managing highly confidential information with professionalism, humility, discernment , and integrity
• Exceptional professionalism, with the poise and presence to work with C-Suite executives , Board Members, and high-profile external stakeholders
• Technically savvy, with expert knowledge of Excel and MS Office Suite ; aptitude and desire to stay on the cutting edge of and implement emerging technologies, including but not limited to AI
• Project and budget management experienceu00A0
• Flexibility to travel and work according to the CEOu2019s schedule ; comfortable with last-minute travel as necessary

We encourage applicants who meet most of the role requirements to hit that submit button and apply! Itu2019s okay if you donu2019t have 100% of the requirements. If youu2019re the right candidate, weu2019ll help you learn and grow.

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Who we are

Mattamy Homes is the largest family- owned homebuilder in North America, with 40-plus years of history across Canada and the United States . Every year, Mattamy helps more than 8,000 families realize their dream of home ownership. In Canada, our communities stretch across the Greater Toronto Area as well as in Ottawa, Calgary and Edmonton.

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Be yourself. We want it that way.

At Mattamy, we're passionate a u200B b u200Bu200B out creating and promoting a diverse and inclusive environment where everyone u200B can do their best work.u00A0 Diversity and inclusion are important to the work we do to support our homebuyers, colleagues, and communities. From how we build our teams to cultivating our leaders, we're on a journey toward a welcoming, barrier-free culture for everyone. u200Bu200Bu200Bu200B

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Mattamy Homes Canada is committed to providing accommodation for people with disabilities. If you require accommodation through any aspects of the selection process, please notify us on your application and we will work with you to meet your needs.

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Qualified applicants will be contacted directly by the Talent Acquisition team.

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