Executive Assistant à Canada

As the province’s largest energy provider with more than 100 years of knowledge and experience, we proudly deliver renewable energy, natural gas, electricity and propane to 1.2 million customers.

We're actively seeking new talent to join our mission of transforming B.C.'s energy landscape. As one of a diverse team of over 2,600 employees, we are committed to a safe and inclusive culture where each of us can connect, belong, and grow. Join us, and together, let's shape a brighter future for B.C.

Responsibilities

1. Administer all code and regulatory compliance processes from initiation to recording of data.
2. Review completeness and quality of data from field and resolve deficiencies and inaccuracies.
3. Document and revise operational processes as directed by the subject matter expert.
4. Create and maintain all Transmission information in systems: GIS, SAP, and FileNet.
5. Coordinate and maintain the standards generated and reviewed by Transmission.
6. Compile various reports including Transmission Incident Reports for the Oil and Gas Commission, and Green House Gas and Nitrogen Oxides quarterly and annual reports.
7. Administer and implement Pipeline Patrol Reports for transmission pipeline classes 1, 2, and 3.
8. Reconcile data systems from different departments to resolve discrepancies and errors.
9. Prepare monthly costing reports utilizing SAP.
10. Manage the Transmission digital and hardcopy filing and reference systems.
11. Perform various administrative duties for Transmission, including: maintaining time off and work schedules for field employees; processing department expense claims; assisting managers with coordinating the department’s activities related to committee agendas and report preparation; preparing, checking, processing, maintaining a variety of reports, records, files and statistics related to department operations; creating, tracking, distributing and revising corrective action work in SAP.
12. Perform duties of a minor nature related to the above duties which do not affect the rating of the job.

Requirements

1. High School graduation supplemented by post-secondary courses in office or business administration.
2. One (1) year directly related relevant work experience.
3. Advanced knowledge of the MS Office suite of applications, including Word, Excel and Power Point.
4. Sound working knowledge of SAP modules in use in the department (general module, preventative maintenance (PM), finance).
5. Knowledge of the functions, regulations, codes and procedures governing transmission activities relating to the duties and responsibilities of the position.
6. Ability to assist in the coordination of departmental activities, and to assess and act upon information requirements.
7. Establish and maintain effective working relationships with a variety of internal and external contacts.
8. Arrange meetings, prepare agendas, take minutes and follow-up on actions from meetings.
9. Communicate effectively, both verbally and in writing.
10. Familiarity with relational database software and associated reporting tools.
11. Ability to quickly learn new applications.
12. Fast, accurate keyboarding skills with a minimum speed of 60 WPM.
13. Ability to understand, anticipate and meet customer needs and expectations.
14. Ability to work independently to meet deadlines.
15. Ability to exercise judgment and initiative.

Our engaging workplace offers a wide range of challenging opportunities while being safe, inclusive, and diverse. We offer a competitive salary and benefits package while supporting life-long career development. We also encourage volunteerism and nourish the need to give back to your community.

To learn more about the recruitment process with FortisBC, please visit the page for additional information.

FortisBC acknowledges and respects Indigenous Peoples in Canada, on whose Traditional Territories we all live and work. FortisBC is committed to Reconciliation with Indigenous Peoples and is guided by our principles.