Executive Assistant

The Norman Group Realty; Ottawa; On-site; CAD 60,000 - 80,000; Part time

Job summary

A leading real estate firm in Ottawa is seeking a highly organized team administrator to oversee day-to-day operations. The role involves coordinating new listings, executing marketing systems, and supporting team events. The ideal candidate is proactive, detail-oriented, and comfortable in a fast-paced environment. Experience with Google Workspace and CRM systems is a plus. Competitive hourly compensation is offered.

Benefits

Collaborative office environment

Opportunities for growth

Qualifications

• Exceptionally organized and detail-oriented.
• Comfortable managing many moving parts in a fast-paced environment.
• A natural problem-solver who takes initiative.

Responsibilities

• Managing and streamlining day-to-day operations.
• Coordinating new listings and following established marketing systems.
• Organizing and executing team events and client appreciation experiences.

Skills

Organizational skills

Problem-solving

Google Workspace

Communication

Attention to detail

Tools

Canva

CRM systems

Job description

Job Description

Are you the kind of person who thrives in a high-energy environment, loves a good checklist, and can keep multiple plates spinning at once—without dropping a single one? We want to meet you.

We are seeking a highly organized and proactive team administrator to oversee and streamline day-to-day operations. In this role, you will coordinate new listings, ensure marketing systems are executed effectively, and support the team with scheduling, communications, and critical deadlines. You will also be responsible for organizing and executing team events and client appreciation experiences, running and documenting team meetings, and maintaining systems and checklists to maximize efficiency. This position requires flexibility, adaptability, and a willingness to jump in wherever needed in a fast-paced, dynamic environment.

Compensation : 25 - $30 hourly

Responsibilities :

• Managing and streamlining day-to-day operations
• Coordinating new listings and following established marketing systems
• Organizing and executing team events and client appreciation experiences
• Running and documenting team meetings
• Following and refining systems and checklists for maximum efficiency
• Supporting the team with scheduling, communications, and key deadlines
• Jumping in wherever needed—we move fast, and so do you

Qualifications :

• Exceptionally organized and detail-oriented
• Comfortable managing many moving parts in a fast-paced environment
• A natural problem-solver who takes initiative
• Able to follow systems while improving them
• Experienced with Google Workspace, Canva, and CRM systems (an asset)
• Friendly, professional, and proactive

About Company

Why Join Us :

• Work alongside a top-producing, award-winning real estate team
• Be part of a collaborative and supportive office environment
• Help make a meaningful impact on clients’ lives
• Opportunities to grow within a dynamic and respected brand