Admin Tax - Administrative Assistant

Segal GCSE LLP; Toronto; On-site; CAD 45,000 - 70,000; Full time

Job summary

An established industry player is seeking a Senior Administrative Assistant to join their dynamic team in Toronto. This role offers a fantastic opportunity to support tax partners and client service teams in a fast-paced environment. You will be responsible for coordinating meetings, preparing documents, and ensuring smooth communication between internal and external clients. If you have a knack for organization, exceptional communication skills, and a desire to contribute to a growing firm, this position is perfect for you. Join a supportive workplace that values continuous learning and excellence in client service, and take your career to the next level!

Qualifications

• 3+ years of experience in a public accounting firm.
• Graduate of an Office Administration Program or equivalent experience.
• Advanced knowledge of Microsoft Office software.

Responsibilities

• Provide administrative support to tax partners and client service teams.
• Coordinate and prepare documents, meetings, and reports.
• Act as a point of contact for internal and external clients.

Skills

Written Communication

Verbal Communication

Time Management

Attention to Detail

Analytical Skills

Interpersonal Skills

Education

Office Administration Program

Equivalent combination of education and experience

Tools

Microsoft Office

Visio

OneNote

Microsoft Teams

Job description

September 30, 2024

Senior Administrative Assistant

Segal GCSE LLP is a rapidly growing mid-size accounting, tax and business advisory firm situated in midtown Toronto. Segal GCSE is committed to growth by investing in our team, providing continuous learning and a positive, supportive work environment, with a focus on providing best in class client service. This position represents a significant opportunity for those looking to advance their career by playing an important role in a growing organization.

Responsibilities

1. Provide administrative support to tax partners, principals, senior managers, managers and client service teams.
2. Adhere to risk management and branding in compliance with the firm’s guidelines.
3. Coordinate, prepare, proofread documents including correspondence, tax memos, presentations, letters, Power Point presentations and reports.
4. Coordinate meetings, conference calls, video conferences, and organize any required materials.
5. Maintain partner contacts.
6. Submit and reconcile expense reports.
7. Act as a point of contact for internal and external clients.
8. Assist with monitoring WIP, expenses, and invoices.
9. Assist in the preparation of reports.
10. Prepare invoices.
11. Create, maintain and update spreadsheets, as required.
12. Other duties, as required.

Qualifications

1. Minimum of 3 years’ relevant experience working in a public accounting firm.
2. Graduate of an Office Administration Program, or the equivalent combination of education and/or related experience.
3. Advanced knowledge of Microsoft Office software including Word, Excel, and PowerPoint.
4. Experience creating charts and diagrams with Visio is a strong asset.
5. Experience working with OneNote and Microsoft Teams preferred.
6. Strong written and verbal communication skills, including spelling, grammatical and proof-reading ability.
7. Superior organization and time management skills.
8. Good judgement and analytical skills, with a focus on attention to detail.
9. Excellent interpersonal skills and demonstrated ability to effectively work with others, by sharing information and providing peers with assistance as needed.
10. Experience working with professionals in a fast-paced environment, with tight deadlines.
11. Flexible and able to work overtime during peak periods.
12. Strives to deliver an exceptional client service experience.

If you require an accommodation, as a part of the recruitment process, please contact us directly at [e-mail].

Thank you for your interest in joining the team at Segal GCSE!