Bookkeeper

Activate Talent; Remote; ZAR 200 000 - 300 000; Part time

Job summary

A remote finance consulting firm is seeking a Bookkeeper to support core finance operations. This part-time role (20 hours per week) involves managing accounts receivable, accounts payable, and aiding in financial reporting. Ideal candidates should have over 3 years of relevant experience and a strong understanding of US GAAP. Proficiency in QuickBooks and Excel/Google Sheets is essential. The position is fully remote, allowing flexible working hours across time zones.

Qualifications

• 3+ years of experience in bookkeeping or accounting support.
• Strong knowledge of US GAAP for small businesses.
• Experience using QuickBooks or similar accounting software.
• Advanced skills with Excel or Google Sheets.

Responsibilities

• Manage accounts receivable and collections processes.
• Handle accounts payable and bill payments.
• Support monthly closing and financial reporting.
• Perform data entry and maintain internal trackers.

Skills

Hands-on bookkeeping or accounting support experience

Knowledge of US GAAP

Experience with QuickBooks

Proficiency with Microsoft Excel and Google Sheets

Communication with suppliers and customers

Professional English communication skills

Tools

QuickBooks

Excel

Google Sheets

Airtable

Bill Pay platforms (e.g., Ramp, Brex)

Job description

Overview

Position: Bookkeeper

Location: Remote (Global)

Employment Type: Part-Time (20 Hrs/Week)

Type of contract: Independent contractor

Work from any corner of the world and be a part of the #remoteworkrevolution!!

Scope of the role: Seeking a highly detail-orientated tech-forward bookkeeping associate to support and gradually own core finance operations for a fast-growing consumer brand. This role will begin as a part-time position at 20 hours per week, with the potential to expand to full-time over time, depending on business needs and performance.

Responsibilities

1. Accounts Receivable (Invoicing & Collections)

   • Review auto-generated invoices (via accounting and ecommerce systems) for accuracy
   • Send invoices to customers and ensure they are properly recorded
   • Monitor aging reports and follow up on overdue invoices
   • Communicate with customers via email (and occasionally phone) regarding billing questions and payments

2. Accounts Payable & Bill Pay

   • Log in to supplier portals and retrieve statements/invoices
   • Process payments through company payment platforms (e.g., bill pay/credit card tools)
   • Match bills and payments within the bill pay platform and accounting system
   • Communicate with suppliers via email/phone to resolve billing discrepancies and update payment information

3. Monthly Close & Financial Reporting Support

   • Prepare and post journal entries in the accounting system
   • Reconcile key accounts as part of the month-end close (e.g., bank, credit card, AP/AR)
   • Help calculate and update key P&L and balance sheet line items using established methodologies
   • Assist in ensuring that monthly financials accurately reflect the business (US GAAP-focused)

4. Operational & Data Support (as time allows)

   • Perform structured data entry tasks for key partners/customers (e.g., loading product or order data into external systems)
   • Maintain and update internal spreadsheets, trackers, and databases
   • Support ad hoc operational tasks related to finance and inventory/fulfillment data

Qualifications

• 3+ years of hands-on bookkeeping or accounting support experience
• Strong working knowledge of US GAAP for small businesses
• Demonstrated experience using QuickBooks for another business (or very similar accounting software with a willingness to transition quickly)
• Advanced proficiency with Microsoft Excel and/or Google Sheets (e.g., lookups, pivot tables, data validation)
• Experience with bill pay platforms and/or corporate card systems (e.g., Ramp, Brex, Bill.com or similar)
• Comfortable communicating with suppliers and customers via email and phone about invoices and payments
• Professional written and verbal English communication skills

Preferred Qualifications

• Experience with Airtable or similar database/spreadsheet tools
• Experience working with e-commerce and/or consumer brands
• Familiarity with platforms that integrate with accounting systems (e.g., Shopify to QuickBooks or similar)
• Background in remote work environments across multiple time zones

Soft skills & working styles

• Highly organized, detail-oriented, and reliable; low error rate in financial data
• High degree of ownership and accountability for assigned tasks
• Able to work independently with minimal supervision once ramped
• Strong communicator who is collaborative and responsive
• Process-oriented but also comfortable with improving and redesigning workflows
• Curious and proactive about testing new tools (especially AI-enabled tools) to improve efficiency and accuracy
• Comfortable in a fast-paced, evolving environment and open to feedback and iteration

Tools & systems

• Accounting: QuickBooks (required)
• Spreadsheets: Excel and/or Google Sheets (required)
• Databases/No-Code: Airtable (nice to have)
• Bill Pay / Cards: Ramp or similar platforms (nice to have)
• E-commerce and integrations: Shopify / related integrations (nice to have)

Engagement details

Type: Part-time (20 hours per week)

Location: Fully remote; must have stable internet and a suitable home working environment

Schedule: Flexible within overlapping hours with US time zones for communication and meetings

Growth Path: Potential to grow into a broader, more senior finance/ops role and/or expand hours to full-time as responsibilities scale and mutual fit is confirmed