Admin & Data Support Specialist

Frank Consult; Remote; ZAR 200 000 - 300 000; Part time

Job summary

A growing professional services organisation is seeking an Admin & Data Support Specialist to provide high-level administrative and data support for the finance function. This fully remote role is offered on a permanent part-time basis, requiring strong Excel skills and a focus on accuracy. You will audit datasets, produce reports, and coordinate projects, ensuring compliance with standards. The ideal candidate should have at least 2 years’ experience in a similar role and possess strong analytical and communication skills.

Qualifications

• Minimum of 2 years’ experience in an administrative or data support role.
• Experience with data auditing and reporting is essential.
• Working knowledge of Microsoft Teams and SharePoint is beneficial.

Responsibilities

• Audit and validate datasets to ensure accuracy and completeness.
• Build and maintain advanced Excel models.
• Produce and prepare regular management reports.
• Coordinate administrative and data-related tasks and projects.

Skills

Advanced Excel proficiency

Analytical skills

PowerBI experience

Microsoft Teams knowledge

SharePoint knowledge

Outlook knowledge

Job description

Location: Remote (Anywhere in South Africa)
Employment Type: Permanent part-time (2 days per week)
Reporting to: Financial Director
Experience Level: Minimum 2 years

A growing professional services organisation is appointing an Admin & Data Support Specialist as part of a new growth-driven vacancy. This role provides high-level administrative and data support to the finance function and is well suited to a detail-oriented, analytical individual who enjoys working with structured data and processes.

The role is fully remote, based anywhere in South Africa, and offered on a permanent part-time basis (two days per week).

Key Responsibilities

Data Management and Reporting

• Audit and validate datasets to ensure accuracy, completeness, and consistency.
• Build and maintain advanced Excel models, including formulas, pivot tables, dashboards, and macros.
• Produce regular and ad-hoc management reports.
• Prepare data summaries and visualisations; PowerBI experience is advantageous.

Administrative Support

• Assist with preparing reports and packs for meetings and track follow-up actions.
• Maintain structured documentation, version control, and filing systems.

Process and Governance

• Ensure compliance with organisational standards and data governance requirements.

Project Coordination

• Coordinate and track administrative and data-related tasks and projects.
• Monitor timelines, dependencies, milestones, and deliverables.
• Liaise with internal stakeholders to manage priorities and resolve issues efficiently.

Essential Skills and Experience

Technical

• Advanced Excel proficiency (non-negotiable), including formulas, pivot tables, dashboards, and macros.
• Strong analytical and data auditing skills.
• PowerBI experience is advantageous.
• Working knowledge of Microsoft Teams, SharePoint, and Outlook.

Experience

• Minimum of 2 years’ experience in an administrative or data support role.
• Exposure to reporting and data-driven decision-making.

Behavioural Competencies

• High attention to detail with a strong focus on accuracy and reliability.
• Proactive, accountable, and able to manage priorities independently.
• Adaptable and resilient in a dynamic environment.
• Clear communicator and effective collaborator.
• Professional, ethical, and discreet in handling sensitive information.

Additional Information

• Contract type: Permanent part-time (2 days per week).
• Salary: Negotiable, depending on qualifications and experience.
• Reason for vacancy: New growth position.