Office Manager / Personal Assistant

The Legends Agency; Remote; ZAR 200 000 - 300 000; Part time

Job summary

A small engineering firm based in Cape Town is seeking a Part-Time Office Manager / Personal Assistant to support their busy team. The role involves varied tasks including project administration, logistics coordination, and customer communication. An ideal candidate will have over 1 year of relevant experience, strong Excel skills, and a proactive approach to problem-solving. The position offers flexible remote work and the chance for future growth within the company.

Qualifications

• Minimum 1 year of admin, logistics or client support experience required.
• Strong skills in Excel for quoting and document management.
• Excellent communication skills in writing and speaking.

Responsibilities

• Prepare customer quotes using Excel and maintain document control.
• Coordinate logistics and communicate with suppliers for order tracking.
• Act as main point of contact for customers and manage project documentation.

Skills

Admin experience

Logistics coordination

Customer support

Excel skills

Communication skills

Multitasking

Problem-solving skills

Tools

Excel

Adobe or similar PDF tools

Job description

Part-Time Office Manager / Personal Assistant

Support a busy engineering team with flexible remote work and varied daily tasks

Remote | UK Hours | R9200 / £400 | 20 hrs per week (Part-Time)

About Our Client

Our client is a small but fast-paced technical engineering business working across the UK and Europe. They deliver high-value, specialist solutions and require an organised, proactive team member to support daily admin, logistics, and client coordination. You'll be joining a tight-knit, professional team where your input has real impact.

The Role: Part‑Time Office Manager / PA

This is a varied and hands‑on role supporting the daily operations of the business. You will be responsible for maintaining project administration, coordinating logistics and scheduling, liaising with international suppliers, and being the central point of communication for customers and internal staff. The role offers full training and potential to grow into a full‑time position.

Key Responsibilities

• Minimum 1 year of admin, logistics or client support experience required
• Prepare customer quotes using Excel and update technical PDFs
• Maintain organised digital filing and accurate document control
• Manage customer/project data using the company CRM
• Communicate with overseas suppliers to track orders and chase approvals
• Coordinate deliveries with hauliers and ensure correct site documentation
• Provide regular updates and act as main point of contact for customers
• Schedule labourers and coordinate internal calendars for project delivery
• Maintain a profit & loss tracker and assist with internal financial reporting

About You

• 1+ years of relevant experience in admin or coordination roles
• Strong Excel skills (quoting, formatting, formulas)
• Comfortable editing PDFs using Adobe or similar tools
• Excellent written and verbal communication
• Organised, detail‑oriented, and good at multitasking
• Professional, friendly, and confident in a customer-facing role
• Proactive and independent, with strong problem‑solving skills
• Desirable: Experience with CRMs, logistics, or supplier liaison
• Bonus: Exposure to technical, engineering, or construction sectors