Sales Office Administrator

The Legends Agency; Cape Town; Remote; ZAR 200 000 - 300 000; Full time

Job summary

A UK-based property maintenance company is looking for a Sales Office Administrator to support their operations remotely from South Africa. The role involves managing communications, job scheduling, and providing administrative support to the UK office team. Applicants should have at least 2 years' experience working with UK clients, excellent English communication skills, and be comfortable using various software platforms in a fast-paced remote environment. This position offers a salary range of R22,000 to R30,000.

Qualifications

• Minimum 2 years' experience supporting UK clients or UK-based businesses.
• Comfortable using software platforms and learning new systems.
• Customer service experience with UK clients is an advantage.

Responsibilities

• Provide daily administrative support to the UK office team.
• Manage inboxes, WhatsApp messages, and updates professionally.
• Assist in scheduling jobs and coordinating engineers.

Skills

Excellent English communication skills

Highly organised

Strong attention to detail

Confident multitasker

Tools

eWorks

Google Workspace

CRM

Job description

Sales Office Administrator

Support a Growing UK Property Maintenance Company, Fully Remote, SA-Based

Remote, UK Hours | R22 000 - R30 000

About Our Client

A UK-based property maintenance company delivering fast, high-quality services across residential and commercial sectors. With continued growth and a strong client base, the company offers the opportunity to join a structured, professional remote environment and contribute to ongoing expansion.

The Role: Sales Office Administrator

This remote role plays a key part in supporting UK-based operations by managing communications, job scheduling, and outbound outreach. You will work closely with clients, engineers, and the office team to ensure smooth coordination of daily tasks. The position requires a confident communicator, tech-savvy multitasker, and someone comfortable operating in a fast-paced, fully remote environment aligned to UK hours.

Key Responsibilities

• Minimum 2 years' experience supporting UK clients or UK-based businesses
• Provide daily administrative support to the UK office team
• Manage inboxes, WhatsApp messages, and updates professionally and promptly
• Assist in scheduling jobs, coordinating engineers, and updating real-time changes
• Ensure seamless communication between clients, engineers, and office team
• Accurately maintain job notes, client details, logs, and internal records
• Learn and use systems such as eWorks and Google Workspace confidently
• Prepare and send outbound emails to commercial leads using templates
• Follow up on quoted jobs and maintain the lead pipeline
• Track outreach activity, update lead statuses, and support light marketing tasks
• Ensure camera-on live presence during UK hours and participate in daily meetings

About You

• 2+ years' experience working with UK clients or in a UK-based business
• Excellent English communication skills, written and verbal
• Highly organised with strong attention to detail
• Comfortable using software platforms and learning new systems
• Confident multitasker able to thrive in a structured remote setting
• Experience in maintenance, scheduling, or service coordination (desirable)
• Familiarity with CRM, job management software, or email campaign tools (desirable)
• Customer service experience with UK clients is an advantage