Management Assistant jobs in South Africa

Reference : CPT001357-NP-1

Location: Worcester

We are seeking a highly organized, proactive, and detail-oriented Executive Personal Assistant to support Directors and ensure the smooth running of their professional and personal affairs. This role offers a unique blend of executive support, day-to-day coordination, and light property administration, making it ideal for someone who enjoys variety and thrives in a dynamic environment.

• Diary and Schedule Management: Coordinate calendars, schedule meetings, and proactively manage deadlines to ensure directors' time is optimized.
• Travel Coordination: Arrange domestic and international travel, including flights, accommodation, visas, and detailed itineraries for directors and their families.
• Meeting Preparation & Follow-up: Prepare briefing documents and follow up on action items.
• Correspondence & Communication: Draft, review, and manage email and written communications on behalf of the directors.
• Personal Task Management: Handle a range of personal and family-related tasks discreetly and efficiently.
• Project and Event Assistance: Support special projects and events, ensuring smooth planning and execution.
• Financial & Administrative Support: Manage expense claims, oversee payments (personal and business-related), and maintain budgets where needed.
• Document Preparation: Draft, proofread, and file confidential documents, including contracts, company secretarial documents, and audit support materials.
• Errands & Ad Hoc Support: Coordinate errands, client gifting, and day-to-day assistance as required.
• Property Administration Support: Liaise with tenants and agents on property-related queries, coordinate solutions, assist with insurance claims, lease document management, utility tracking, and handle municipal queries (City of Cape Town, Eskom). Post and manage online property advertisements as needed.

• Matric certificate; further administrative or business qualifications preferred.
• Proven experience as a Personal or Executive Assistant, ideally at director level.
• Strong organizational and multitasking skills with the ability to manage a broad variety of tasks.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• High level of discretion, professionalism, and emotional intelligence.
• Valid driver’s license and own transport.

If you're interested in this opportunity, please:

• Apply online at the company website
• Click on the Apply button
• Or email a comprehensive CV with 'PERSONAL ASSISTANT' in the subject line

We thank all applicants for their interest. Please note that only shortlisted candidates will be contacted.

Senior Care, Time Management, Google Docs, Hoyer Lift, QuickBooks, Infection Control Training, Caregiving, Office Experience, Personal Assistant Experience, Home Care, Alzheimer's Care, Administrative Experience

Employment Type: Full-Time

Experience: Years

Vacancy: 1