Office Administrator Central Functions Cape Town

S-Rm Intelligence And Risk Consulting; Cape Town; Hybrid; ZAR 200 000 - 300 000; Full time

Job summary

A global consultancy in Cape Town is seeking an Office Administrator to manage office facilities and provide executive assistance. The ideal candidate has previous office administration experience, excellent English skills, and is proficient in MS Office. This role offers flexible working and benefits including generous leave and parental support.

Benefits

23 days holiday plus public holidays

Matching pension contribution up to 7%

Hybrid working and flexible hours

Medical Aid and Family Gap Cover

Access to mindfulness app Headspace

Qualifications

• Previous experience in a comparable organisation.
• Experience in executive assistance or OHS is beneficial.
• Relevant certifications in First Aid/Firefighting are advantageous.

Responsibilities

• Manage all aspects of office facilities and infrastructure.
• Provide executive assistance to the Head of the South Africa office.
• Process invoices and manage financial transactions.
• Ensure compliance with OHS regulations.

Skills

Verbal and written English skills

MS Office suite fluency

Ability to work collaboratively

Excellent planning and organisational skills

Attention to detail

Education

Experience in office and facilities administration

Occupational Health and Safety certifications

Job description

We have a new and exciting Associate role available for an Office Administrator in our Cape Town office.

S‑RM is a global intelligence and cyber security consultancy.

Since 2009 we’ve helped companies, governments and private individuals solve some of their most complex challenges. We’ve been able to do this because of our outstanding people. We’re committed to developing bright, curious, enthusiastic people who want to think critically, solve complex problems, and achieve success.

It’s about the lives and careers it helps us build. We’re immensely proud of this culture and we invest in our people’s wellbeing, learning, and ideas every day. At S‑RM, you will have the option to join one of our five employee network groups and our Corporate Social Responsibility committee, which demonstrate our values.

The role

The Office Administrator is responsible for all aspects of facilities management for the Cape Town office, infrastructure management and Occupational Health and Safety (OHS). They will also provide executive assistance to the Head of the South Africa office and take on finance‑related responsibilities relevant to the Cape Town office.

Facilities and office space management

• Oversee and manage all aspects of office facilities to ensure continued quality of service
• Oversee and manage all aspects of office space and communal areas to ensure functionality and cleanliness
• Manage and continuously review relationships with facilities providers, contractors and suppliers
• Manage office infrastructure projects including office moves and renovations as required
• In association with the HR manager, conduct office induction and onboarding activities

Building management

• Liaise with building management, letting agents and onsite contractors
• Coordinate all maintenance and service activities of building appliances and physical structures

Finance

• Process local purchase/supplier invoices on Salesforce
• Process payments (with approvals) in the banking system related to invoices and expenses
• Coordinate use of the local expense management process through Salesforce
• Manage and post movements of petty cash into Salesforce
• Support Group finance with the annual audit for the South Africa entity

Administrative support

• Executive assistance for the Head of the South Africa office
• Maintain office management, facilities and OHS SharePoint folders
• In association with the Operations Manager, manage the office administration budget and contracts
• ‘Meet and greet’ duties as required

Occupational Health and Safety (OHS)

• Lead on all office OHS activities
• Responsible for OHS compliance and reporting
• Maintain the Facilities Risk register ensuring risks are identified and resolved

This role will be based in our Cape Town office and will be primarily office based with some limited flexibility available.

What we are looking for

We think candidates with the following skills and experience are likely to succeed as an Office Administrator at S‑RM.

Experience and qualifications

• Previous experience in an office and facilities administration role in a comparable organisation
• Excellent verbal and written English skills
• Fluency with MS Office suite of services
• Any experience in providing executive assistance, Occupational Health and Safety experience (or certifications), or First Aid / Firefighting certifications would be highly beneficial

Key personal skills and attributes

• Strong ability to work collaboratively as part of a diverse team
• Excellent planning and organisational skills
• Excellent attention to detail

Candidates must have permission to work in South Africa by the start of their employment.

Benefits

We offer thoughtful, balanced rewards and support to help our people do their best work and live their lives outside it.

• 23 days holiday per year in addition to public holidays (day for every day of service up to a maximum of 28 days)
• Matching pension contribution up to 7% (up to a maximum of 14% combined), and financial education
• Hybrid working and flexible working hours

Parental Support

• Fertility treatment leave – 5 days of leave per cycle of treatment per year
• Maternity leave – 26 weeks of full pay followed by 13 weeks of half pay
• Paternity leave – 6 weeks of full pay

Health and Medical Benefits

• Medical Aid and Gap Cover Policy (taxable benefit) for you and your family
• Free access to the world‑famous mindfulness app Headspace
• EAP programme for you and your immediate family

Application process

To apply for this role, please email your Resume and Cover Letter to the contact provided.

The application process will include:

• A preliminary call which will be a chance for you to find out more about S‑RM and the role
• One interview discussing the role and your capabilities and skills
• One interview discussing your previous experience, broader competencies, and suitability for the role

This position will be advertised until the 23rd of November. We intend to review applications and begin contacting candidates that will be progressing during the week of the 17th of November.