Office Administrator

West Coast Personnel; Paarl; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A local recruitment agency is seeking a reliable and organised Office Administrator to support daily operations in Paarl. The role involves managing communication, maintaining records, and assisting with basic financial documentation. The ideal candidate must have a Matric qualification and at least 2-3 years of administrative experience with proficiency in MS Office. Strong organisational skills and a good command of English are essential. This position offers an opportunity to thrive in a fast-paced environment.

Qualifications

• At least 2–3 years of administrative experience is required.
• Proficiency in MS Office is mandatory.
• Must have strong organisational and communication skills.

Responsibilities

• Manage incoming calls, emails, and general enquiries.
• Maintain filing systems and update company records.
• Assist with preparing invoices and quotations.

Skills

Organisational skills

Time-management skills

Communication skills in English

Education

Matric

Tools

MS Office

Job description

Job Description: We are seeking a reliable and organised Office Administrator in Paarl to support daily operations, assist internal teams, manage documentation, and ensure smooth office processes in a fast-paced environment.

Key Responsibilities

• Manage incoming calls, emails, and general enquiries
• Maintain filing systems and update company records
• Assist with preparing invoices, quotations, and basic financial documents
• Coordinate meetings, schedules, and office supplies
• Support HR with onboarding documentation and staff records
• Provide general administrative support to management and team members

Requirements

• Matric (essential)
• At least 2–3 years administrative experience
• Computer literacy (MS Office proficiency mandatory)
• Strong organisational and time-management skills
• Good communication skills in English
• Ability to work independently and meet deadlines
• Must reside in or be able to travel easily to Paarl