Office Administrator (Laboratory and Food Production)

ARVO; Pretoria; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A company in Pretoria is seeking a professional Administrative Officer to manage daily operations. The ideal candidate is organised, communicates professionally, and enjoys a variety of administrative, operational, and finance tasks. Responsibilities include managing office operations, stock control, and providing support in finance and HR. Applicants must have strong administrative skills, proficiency in Microsoft Office, and be available for full-time, on-site work.

Qualifications

• Strong administrative skills with exceptional attention to detail.
• Ability to solve problems independently and manage priorities without close supervision.
• Professional written and verbal communication.

Responsibilities

• Receive raw materials and capture receipts accurately.
• Monitor on-site retail inventory and reconcile counts.
• Capture supplier invoices and assist with reconciliations.
• Manage reception and maintain compliance records.
• Handle general office duties and keep supplies organised.
• Draft letters and manage admin correspondence.
• Assist retail representatives with marketing materials.
• Prepare documentation for new raw materials.

Skills

Strong administrative skills

Problem-solving ability

Professional communication

Microsoft Office proficiency

Experience with FSMS

Reading and writing ability

Own reliable transport

Tools

Microsoft Office

Inventory management systems

Job description

Administrative Officer

Our client is seeking a professional, organised, and self-driven Administrative Officer to keep day-to-day operations running smoothly. The ideal candidate works independently, communicates professionally, and enjoys juggling varied administrative, operational, and light finance tasks.

Location:On-site, office based in Pretoria.
Type:Full-time

Salary offered: Roughly R15 000 CTC per month (dependent on experience)

What you’ll do

• Inbound & Records: Receive raw materials, packaging, and related items; capture receipts accurately in the food safety management system (FSMS) and internal trackers.
• Stock Control (Retail): Monitor on-site retail inventory; reconcile counts and resolve variances.
• Finance Admin: Capture supplier invoices; generate retail invoices; assist with reconciliations, resolve invoice queries, process credits, returns, and stock replacements.
• Front Office: Manage reception, welcome visitors, and maintain sign-in/FSMS compliance records.
• Office Ops: Handle general office duties and purchasing; keep supplies and documentation organised.
• Communication: Draft letters and manage day-to-day admin correspondence.
• Sales Support: Assist retail representatives with admin tasks and sourcing of marketing materials.
• FSMS Support: Prepare documentation for new raw materials; maintain up-to-date FSMS records.
• Basic HR Admin: Provide entry-level HR administrative assistance as required.

What you’ll bring

• Strong administrative skills with exceptional attention to detail.
• Ability to solve problems independently and manage priorities without close supervision.
• Professional written and verbal communication.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Experience with FSMS and/or inventory management systems (advantageous).
• Fully literate with strong reading and writing ability.
• Own reliable transport.
• Full-time, on-site availability.

You’ll thrive here if you

• Enjoy variety and context-switching across operations, finance admin, and office management.
• Take ownership, follow through on tasks, and keep clean, audit-ready records.
• Bring a service mindset to colleagues, suppliers, and visitors alike.