Administration jobs in South Africa

Job title: Senior Secretarial Consultant

Job Location: Western Cape, Cape Town Deadline: December 03

Job Description

Outsourced CFO is recruiting for a Senior Secretarial Consultant.

This role will oversee a portfolio of secretarial clients and be responsible for ensuring compliance with the South Africa Companies Act 71 of and the requirements of CIPC.

They will assist with company registrations, drafting and amending Memorandum of Incorporation (MOI), maintaining statutory records, and ensuring timely lodgement of annual returns.

The consultant will also manage share capital, share transfers, redemptions, allotments, and re-purchases, as well as changes to directors, company secretary, auditors, year-end, and registered office for their clients.

In addition, the consultant would be responsible for business development in the secretarial service offering, and managing the applicable SER for this subdivision.

This includes identifying new opportunities for growth and expanding the client base, as well as ensuring that the services provided meet or exceed the expectations of existing clients.

• Oversee a portfolio of secretarial clients and provide advice and guidance on compliance with the Companies Act 71 of and CIPC requirements.
• Handle company registrations and all amendments to CIPC on behalf of clients.
• Drafting of Memorandum of Incorporation and all amendments to MOI.
• Ensure iXBRL and compliance checklists are up to date and accurate for each client.
• Draft and amend Memorandum of Incorporation (MOI) on behalf of clients.
• Manage share capital, share transfers, redemptions, allotments, and re-purchases on behalf of clients.
• Handle changes to directors, company secretary, auditors, year-end, and registered office on behalf of clients.
• Lodge annual returns on behalf of clients and ensure compliance with the Companies Act 71 of.
• Compile share registers, draft resolutions, and maintain statutory records for each client.
• Handle all amendments to Close Corporations on behalf of clients.
• Ensure compliance with all other related statutory requirements for each client.
• Maintain and update the data of all clients in a client maintenance system (Infodocs).

• Prepared agenda for meetings.
• Keep updating pricing plan for all services.
• Ensure all work is timeously invoiced.
• Review monthly financial performance of Secretarial subdivision.
• Pro‑active upkeep of planning.
• Timeline and expectation management.
• Timeous submission of Timesheets before COB on Fridays.
• Ensure all jobs are accurately displayed on Zoho projects.
• Report any inaccuracies on any time allocation or project allocation errors.
• Update of Zoho status on tasks on daily basis.

• Min Qualification: Matric; National Diploma in a secretarial or business administration field is highly beneficial.
• Min Experience Required: 5+ years secretarial compliance experience. Proven hands‑on experience managing a portfolio of diverse clients, including full responsibility for statutory records, annual returns, and corporate changes (directors, share capital, MOI amendments). Demonstrable expertise in managing complex share capital transactions (transfers, allotments, redemptions, re‑purchases).
• Competencies: Social Confidence, Flexibility, Multi‑tasking, Teamwork, Dependability, Persistence, Administrative / Management jobs.