Administration Clerk jobs in South Africa

To ensure accurate and timely recording of invoices and subsequent payment of goods and services. The primary function is that of maintaining the accounts payable module in SAP ensuring a 3-way matching process from PO, Good received notes and Invoices. Ensure accuracy of processing and matching to supporting documents. Ensure validity and accuracy of processing and provide input into processes that streamline and satisfy the objective of accuracy and completeness.

To match and reconcile, raw base oils, additives, packaging and General purchase orders and invoices

(R75m / monthly)

• To monitor and correct the integrity of IT accounts payable system to validate payments.
• Reconciliation against supplier statement for all invoices, by 15th of the month. Ensuring that supplier reconciling items are not older than 2 months.

reconciling items are not older than 2 months.

• Send remittance advices to suppliers after payments.
• Pro-actively manage the supplier account queries.
• Discount entries & breakdowns to Shareholders.
• Supplier and internal invoice and account queries.
• Process invoice payments on SAP accounts payable dashboard
• Run passing for payment reports and group edit report for all payments.
• Expediting and matching payments according to payment terms.
• Ensure payments by period, are within set policies and the respective discount settlements are claimed.
• Reconciliation against supplier statement for all invoices, by 15th of the month. Ensuring that supplier reconciling items are not older than 2 months.
• Reconciliation of Accrual accounts for Base Oils, Additive, Packaging and general accrual accounts. For Intercompany current accounts, raise proforma invoices to the Shareholders (160000, 1600010, 160020). Ensure that the GRIR account is reduced and matched timeously.
• Reconciliation of creditors control accounts every month end, match creditors ledger to General ledger.
• Submit monthly reports - variance report, rebates for Marketers.
• Stamping and filing of documents weekly & monthly as per Audit requirements.
• Daily check on interface for discounts and price variances.
• Monthly stock count – assist with capturing of stock sheets and verification of stock.
• To report and submit copies of all changes of bank account numbers and vendor name change to Financial Manager.
• Identification of financial risks and Financial Controls governance in the Accounts payable process.
• Printing of the age analysis
• Ensure that items older than 90 days are cleared on the age analysis. Report any debit accounts to the Financial Accountant.
• Assist in obtaining BBEEE certificates through supplier relationships.

(150010, 150020, 150030, 150099, 320030)