Debtors Clerk

Boardroom Appointments; Kempton Park; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A financial services company in Kempton Park is seeking a Debtors Clerk to manage customer accounts, conduct collections, and maintain financial records. The ideal candidate will hold a diploma, have 2-5 years of finance experience, and be proficient in SYSPRO and Microsoft Office. Candidates must possess strong communication skills and a detail-oriented approach to work. This role involves working collaboratively with other departments to ensure smooth operations.

Qualifications

• 2-5 years working experience in finance.
• Enjoys working with numbers.
• Able to enforce company policies.
• Able to work independently with minimal supervision.
• Experienced in handling customers in various situations.

Responsibilities

• Open new customer accounts on SYSPRO.
• Send out monthly statements using the Debtors Manager tool.
• Conduct telephonic and email collections.
• Reconcile accounts as required.
• Collaborate closely with Sales Department on credit application processing.

Skills

Fluency in English

Strong account reconciliation skills

Good telephonic and communication skills

Detail-oriented

Team player

Self-motivated

Education

Minimum Diploma

Tools

Microsoft Office

SYSPRO

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

Debtors Clerk

Responsibilities

• Open new customer accounts on SYSPRO.
• Send out monthly statements using Debtors Manager tool, SYSTEM 1A.
• Generate Age Analysis for blue chip customers and discuss with Account Managers fortnightly.
• Conduct telephonic and email collections, ensuring customers receive invoices on time to avoid payment delays.
• Reconcile accounts as required.
• Liaise with customers regarding invoice queries.
• Request remittance advices from customers to ensure accurate payment allocation.
• Report weekly to Finance Manager on any payment difficulties.
• Allocate deposits to customer accounts on SYSPRO.
• Manage invoice submission to various customers.

Credit Application / COD Forms

• Review Credit and COD applications upon submission.
• Collaborate closely with Sales Department on credit application processing and customer vetting.
• Notify Account Managers of errors or discrepancies that must be corrected before processing.
• Verify all statutory documents accompany applications.
• Forward applications to Finance Manager for vetting.
• Draft approval letters for customers once applications are approved.
• Open relevant accounts on SYSPRO with all required information.
• Maintain COD accounts by ensuring stock is not invoiced until payments appear in bank accounts.

Cashbook Duties

• Maintain the cashbook.
• Record daily payment and receipt entries.
• Inform finance team of deposits reflected in the bank.

Adhoc Duties

• Assist the team to ensure smooth department operations.
• File documents weekly.
• Work closely with the Sales Department.
• Maintain good customer relationships.

Person Profile Must Have / Be

• Minimum Diploma.
• Fluency in English.
• 2-5 years working experience in finance.
• Good telephonic and communication skills.
• Strong account reconciliation skills.
• Enjoys working with numbers.
• Able to enforce company policies.
• Team player with cooperation across departments.
• Fully computer literate with proficiency in:
  • Microsoft Office
  • Microsoft Outlook
  • Microsoft Excel
  • Microsoft PowerPoint
• SYSPRO experience advantageous.
• Self-motivated and enthusiastic in duties.
• Able to work independently with minimal supervision.
• Experienced in handling customers in various situations.
• Detail-oriented.
• Able to make effective independent decisions.
• Target driven.