Administration Clerk jobs in United States

We are looking for an Executive Assistant.

This is a 1-year contract (full-time / part-time).

The Executive Assistant provides support to the CFO and collaborates with a second colleague supporting other executives. The role is crucial in ensuring the efficiency of the executive office by managing schedules, communications, and other responsibilities. The ideal candidate is proactive, organized, and capable of handling a wide range of tasks under time pressure while maintaining professionalism and confidentiality.

The Executive Assistant is responsible for preparing meetings, taking minutes, and supporting activities that enable the management team to operate efficiently.

1. Manage agendas, arrange appointments, and schedule meetings, including organizing suitable meeting rooms.
2. Organize accommodation and travel arrangements within the Netherlands and abroad, including booking taxis, flights, and hotel accommodations.
3. Handle email communications, internal correspondence, messages on the Intranet, and group mailings.
4. Prepare and edit presentations and documents.
5. Organize and attend meetings, take minutes in English, and follow up on action points.
6. Manage administrative tasks such as processing credit card purchases, approving invoices in AFAS, archiving documents, and signing documents.
7. Arrange lunches, flowers, and taxis upon request from across the organization.
8. Organize team activities for the organization.

Anticipate the needs of executives and proactively address issues before they arise.

• At least 2 years of work experience, ideally as an Executive Assistant or in a role requiring strong organizational skills.
• Training as an Executive Secretary / Executive Assistant is advantageous.
• Proactive, detail-oriented, professional, discreet, and confidential.
• Fluent in English and Dutch.
• Reliable team player with excellent communication skills.
• Strong organizational skills with the ability to prioritize and manage multiple tasks.
• Proficiency in MS Office applications: Outlook, Word, PowerPoint, Excel, SharePoint.

Middelburg

Excellent working conditions in a dynamic environment with flexibility. Gross monthly salary up to €4,339 based on full-time employment, depending on experience and suitability.

For inquiries, please send your questions to [contact email]. To apply, use the link below.

If you're interested in joining us, we would love to hear from you! Learn more about us via our website and social media.

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Time Management, Microsoft Office, Organizational Skills, Calendar Management, Administrative Experience, Personal Assistant Experience, Google Suite

Employment Type: Full-Time

Experience: 2+ years

Vacancy: 1