Admin Executive jobs in United States

HeLa Labs is a dynamic team focused on building transformative Web3 technology. Our mission is to create a secure layer 1 blockchain designed for real-world adoption.

We are seeking a proactive and detail-oriented HR & Admin Executive to support our growing team.

Recruitment & Onboarding:

• Post job openings on relevant job boards and social media platforms.
• Screen resumes, schedule interviews, and coordinate with hiring managers to support the interview process.
• Assist with onboarding new employees, ensuring a smooth integration into the company.
• Facilitate account setups, employee badges, and access to necessary systems.

• Serve as the first point of contact for employee inquiries related to HR policies, benefits, and payroll.
• Assist with the coordination of visa applications, renewals, and compliance with immigration requirements.
• Maintain and update employee records, ensuring confidentiality and accuracy.

• Assist the corporate secretary in preparing documents, collecting signatures, and ensuring compliance with governance protocols.
• Maintain company records, including meeting minutes, compliance files, and regulatory submissions.

• Organize, manage, and archive files and documents, both digital and physical.
• Support office operations by managing inventory of office supplies and ensuring a well-organized workspace.
• Facilitate the account opening process such as facial recognition, Telegram etc for new employees, ensuring all necessary documentation is completed and submitted, coordinating with HR as needed.

· Coordinate and arrange travel logistics for the CEO and other team members, including booking flights, accommodations, and transportation.

• Diploma in Business Administration, Human Resources, or related field.
• Minimum of 2 years of HR and payroll experience.
• Strong organizational and time-management skills.
• Proficient in MS Office (Word, Excel, PowerPoint).

• Competitive salary
• Be a part of the future of financial technology by doing something meaningful.
• Great career development opportunities in a growing company
• Passionate and collaborative team
• Family-like environment
• Multi-cultural environment

Does Hela Labs sound like the place you want to work? Apply for a job today.

What you do today will determine your tomorrow!