Temporary Administrative Executive

CULTIVAR ASIA PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Part time

Job summary

A leading education support company in Singapore is seeking a Temporary Administrative Executive to provide comprehensive administrative support to academic staff and students. You will coordinate assessments, advise students on academic policies, and maintain accurate records. The ideal candidate should possess a diploma, have excellent communication skills, and the ability to work independently in a fast-paced environment. This role is for a duration of 2 months with a pay rate starting from $13/hour.

Qualifications

• Excellent communication skills are necessary for interacting with academic staff and students.
• Ability to handle diverse groups, including international students, effectively.
• Experience in providing academic support and managing deadlines.

Responsibilities

• Coordinate assessments and final examinations, ensuring all aspects are managed.
• Advise students on academic policies and support services available.
• Manage the marking process and liaise with academic staff regarding assessment feedback.

Skills

Excellent verbal and written communication skills

Strong interpersonal skills

Proven ability to work independently

Ability to meet tight deadlines

Education

Diploma or equivalent qualification

Job description

Our client is looking for a 3xTemporary Administrative Executive to provide comprehensive administrative support to academic staff and students, and to maintain academic systems and processes.

Additional Information:

• Dates required: ASAP for 2 months
• Time: Monday - Friday, 8:30am to 6pm (1 hour unpaid break)
• Location: Kent Ridge
• Salary: From $13/hour

Key Responsibilities:

Assessments & Examinations

• Coordinate and manage all aspects of progressive assessments and final examinations, including scheduling, room bookings, invigilation, and communication with staff and students.
• Ensure assessment and exam materials (including online links, papers, and stationery) are securely stored, complete, and distributed appropriately.
• Support students with special examination needs and handle exam clash arrangements.
• Supervise and coordinate invigilator recruitment, scheduling, and training, including processing timesheets and payments.
• Maintain accurate records in the Student Management System to facilitate the issuance of certificates and transcripts.

Student Management & Academic Support

• Advise students on course requirements, academic policies, and procedures.
• Process student enrolments, requests for extensions or deferred assessments, and appeals or reviews of results.
• Handle cases of academic misconduct in accordance with institutional policies.
• Identify students at risk and refer them to appropriate academic support services.
• Assist in the preparation and maintenance of class schedules, surveys, student ID cards, and formal letters.

Marking & Moderation

• Coordinate the marking process and distribute guidelines to lecturers to ensure timely feedback and return of assessments.
• Process marking fee invoices and ensure payment timelines are met.
• Manage moderation processes and liaise with Unit Coordinators and lecturers on required actions.
• Organize the release of results and return of assessments post-moderation.

University & Board Processes

• Ensure student academic progress complies with university regulations.
• Assist in preparing documents and attending the Board of Examiners meetings.

Other Duties

• Provide general academic support to staff and students.
• Perform ad-hoc tasks as assigned by the Senior Manager (Academic).

Requirements:

• A diploma (or equivalent qualification).
• Excellent verbal and written communication skills.
• Strong interpersonal skills with the ability to work with diverse groups, including international students.
• Proven ability to work independently and meet tight deadlines.

Interested candidates are invited to send in your Resume in MS Word Format stating your past work experience, reasons for each job move, and your past and expected salary.

We regret to inform that only shortlisted candidates will be notified.

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